Administrative Assistant Sales

Tracy Blackston Home: 215-***-****

**** ******* ****** ****: 267-***-****

Philadelphia, PA 19149

*****.*********@*******.***

SUMMARY OF QUALIFICATIONS

. Professional individual offering solid background as Administrative

Assistant.

. Excellent team player

. Extensive experience with planning and scheduling meetings and

appointments.

. Experienced in arranging travel plans

. Communicates well and provide a service that tailors to all levels

. Experienced in a variety of Administrative and clerical duties

necessary to run an organization efficiently.

. Proficient in Microsoft Excel, Power Point, Word, Outlook, and Lotus

Notes.

. Managed projects, conduct research, and disseminate information by

using the telephone, mail services, websites and email.

________________________________________________________________________

Professional Work Experience:

Project Transition (Andorra/Audubon) September 2010

- June 2011

Program Secretary

. Scheduling appointments for the Psychiatrist and Director

. Maintaining Member's chart

. Ordering office supplies and medical supplies for the office

. Handling transportation requests and other office duties

. Scheduling lab appointments/tracking lab results for members

. Faxing payroll over to the main office

Randstad Inhouse Services December 2009 - August 2010

Administrative Assistant/Contractor-The Vanguard Group

Assignment started December 2009 - Assignment ended August 2010

. Supported Principal and 11 Sales Executives of Financial Advisor

Services at The Vanguard Group.

. Scheduled meetings for Principal/staff members

. Prepared reports for client meetings

. Organized Principal's calendar

. Managed projects for up coming events

. Arranged travel plans

Oak Hill Condominium Association February 2009 - December 2009

Penn Valley, PA

Administrative Assistant/Receptionist

. Supported staff members for the Oak Hill Condominium Management

office.

. Greeted people as they enter the office

. Maintained the package room, logging in packages that were received

from UPS, US Mail, and FedEx.

. Scheduled meetings for Property Manager

Randstad Inhouse Services October 2008 - February 2009

Malvern, PA Office

Administrative Assistant/Contractor-The Vanguard Group

Assignment started October 2008 and ended February 2009

. Supported Department Head and 8 Relationship Managers for the

Institutional Client Services Department at The Vanguard Group.

. Scheduled meetings for staff members (setting up for client visits)

. Organized Department Head's calendar

. Arranged travel plans

. Prepared reports for meetings

Susquehanna International Group, LLP (SIG) October 2002 - August

2008

Bala Cynwyd, PA Office

Administrative Assistant/Operations Brokerage Desk

. Supported traders on the trading floor

. Maintained file room and paper work from all of SIG's offices

. Received checks from customers for research services provided and

deposited checks received

. Proofread new account forms

. Prepared Purged Accounts, Error Reports and assisted other staff

members when needed.

Allied Barton Security Services September 2005 - Present

Norristown, PA

Security Guard (Part-time Weekends) - PJM Interconnection

. Monitoring Close Circuit Television 56 cameras

. Patrolling the building and parking lot making sure everything is safe

and secure

. Preparing a daily journal log while on duty

. Making sure employees and contractors sign log in sheet during off

hours

. Cycling DVR's

. Training other guards when needed.

Janney Montgomery Scott May 1991 - October 2002

Wyncote, PA Office - Administrative/Sales Assistant

. Assisted three brokers

. Maintained client files

. Arranged office seminars/meetings

. Helped clients with their accounts and, performed inventory of

marketing material

Philadelphia Office - Money Management Department/Administrative Assistant

. Arranged travel plans

. Added the fixed income and equity values on client statements/confirm

tickets

. Prepared performance and search reports

. Placed orders for marketing and study material for brokers.

. Prepared for meetings

. Opened up new accounts and handled invoices

Philadelphia Office - Sales Assistant

. Supported brokers

. Mailed out literature to clients

. Helped clients with their account, deposited checks and typed reports.

Philadelphia Office - Investment Banking Department - Secretary

. Typed portfolio reports

. Maintained the file room

. Prepared materials for staff meetings

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Education:

ITT-Technical Institute

King of Prussia, Pennsylvania Associates Degree

Awarded

Associate in Specialized Technology Degree, Computer Network Systems

Katharine Gibbs Business School Certificate

awarded

Philadelphia, Pennsylvania

One Year Secretarial Program. Specialized in typing, shorthand, word

processing and accounting.

Abraham Lincoln High School Diploma awarded

Philadelphia, Pennsylvania

Business courses: Participated in the Co-Op Program in Senior Year.

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