Executive Assistant

Highlights

- Over ** years providing "one-step-ahead" platinum support of law firm

Managing Partners, CEOs and CFOs.

- "Lips are sealed" confidentiality, full calendar management, meeting

coordination.

- Facilitates full arrangements for off-site conferences - facility,

menus, accommodations, and meeting planning.

- Accomplished technology skills in MS Office, develops Board of Directors

presentations and law firm pleadings.

- Fluid with challenging priorities.

- Articulate, creative problem solving and a defined sense of diplomacy.

Experience

Dewey LeBoeuf ( Washington, DC

Executive Legal Secretary, December, 2010 - June, 2011

- Provided legal administrative assistance to a Partner in the Litigation

Department; co-head of Securities, M&A and Corporate Governance

Litigation Practice Group and member of the firm's Executive Committee.

- Assisted two Litigation Associates and a Of Counsel with time entry,

expense reports, domestic travel arrangements, full function meeting

planning, filing systems, opening new matters, proofing court

documents, screening incoming calls.

- Provided executive support to the firm's Vice Chairman on an as needed

basis for legal research, travel arrangements, calendar planning and

phone coverage.

GCS ( McLean, VA

Executive Secretary, March, 2010 - October, 2010

- Provided executive support to CEO and member of executive team.

- Managed CEO's calendar; assessed priorities and needs for meetings;

monitored calendar to anticipate or resolve scheduling conflicts and

maintained a daily smooth operation of CEO office.

- Attended weekly management meetings, composed and distributed minutes

to management team then managed assignments.

- Arranged and set-up travel arrangements including local appointments,

events, executive meetings, catering and all necessary accommodations.

- Acted as first point-of-contact, received and prescreened calls,

visitors, answered routine inquiries; responded, directed and

facilitated resolutions of issues.

- Alerted CEO in a timely manner of any issues that may deflect

organizational goals; maintained confidentiality with a high degree of

tact and diplomacy.

- Managed employee moral budget for future monthly staff events, random

celebrations and annual holiday party.

- Performed research and analysis for proposal support as needed.

- Ensured smooth flow of communication and continuity in CEO's absence.

- Drafted correspondence, prepared a variety of reports including excel

spreadsheets and power point presentations.

Proskauer Rose LLP( Washington, DC

Executive Legal Secretary, July, 2007 - February, 2010

- Relocated with Managing Partner from Wilson Sonsini Goodrich & Rosati

as he took on new role of Managing Partner for Proskauer Rose and

assumed Corporate Securities chair in the DC office.

- Provided executive legal support during transition period to ensure

proper execution of files and records of former clients transferring

from previous law firm.

- Assisted Litigation Associate with the production of formal documents;

responsible for managing all front office duties, e.g., calendar

inquiries, screening calls.

- Assisted Partner in building corporate "legal teams" screening resumes.

- Composed client audit response letters, engagement letters, file

transfer letters and draft client board minutes.

- Assisted corporate paralegals to ensure clients adhere to SEC

guidelines on Securities and Corporate governance.

- Set-up time lines for merger & acquisition deals.

- Developed filing system of new client files to align with firm's record

and accounting data systems.

- Executed daily time entry, prepared monthly client billing statements

and processed billing letters.

- Developed DC Office tracking system for executive search firms and

candidates for the recruiting of future Partners/Associates.

Wilson Sonsini Goodrich & Rosati LLP( Washington, DC

Executive Legal Secretary, April, 2006 - July, 2007

- [Relocated with Managing Partner to Proskauer Rose]

- Provided executive legal support for Managing Partner and Corporate

departmental chair; assisted Associate in Litigation matters.

- Executed daily time entry and client billing statements.

- Provided assistance during corporate transactions, joint ventures,

Securities and Communications law.

- Compiled conflict searches for potential clients, audit requests and

engagement letters.

- Maintained filing systems and client databases.

- Point-of-contact for DC office State of Virginia Bar registration

- Coordinated the relocation of the Virginia office to DC in January '07.

- Assumed role of Sponsorship/Event Coordinator, such as the Washington

Wizards account.

- Maintained office Marketing materials by creating a chronological check

list.

- Managed Business Development expenditures by developing an on-line

tracking system.

- Responsible for the DC office annual membership renewals, charitable

events and donations.

Nextel Communications ( Reston, VA

Executive Assistant, April, 2003 - March, 2006

- Provided executive support to Vice President & Corporate Secretary.

- Daily interfaced with Board members, company CEO, and executive team.

- Maintained company's confidential history records and shareholder files.

- Indirectly supporting 30 support legal staff members and contractors.

- Planned meetings and events, processed expense reports and made travel

arrangements.

- Monitored work assignments for management as direct liaison of the

Division.

- Coordinated on-boarding process for new employees within division by

developing departmental handbook and welcome package.

- Assumed role as accounts receivable for all goods and services within

Division.

- Facilitated weekly management meetings, transcribed minutes, kept time

line of assigned tasks.

Williams, Mullen, Clark & Dobbins ( Washington DC

Executive Legal Secretary, March, 2001 - December, 2002

- Provided executive legal support for Managing Partner and Chair of

International practice.

- Assisted Associate in Litigation matters.

- Executed daily time entry, prepared monthly client billing statements.

- Prepared documents for corporate transactions, joint ventures, and

Securities communications law.

- Performed client research by visiting outside government agencies such

as EPA.

- Acted as "agent of corporation" in licensing agreements; qualified

clients in State of New York.

- Composed correspondence to clients and outside counsel.

- Maintained filing system and client database.

Cooper, Carvin & Rosenthal ( Washington DC

Executive Legal Secretary, June, 2000 - March, 2001

- Executive legal support for name Litigation Partner.

- Prepared briefs, motions, pleadings and other legal documents for

filings in Supreme and DC Courts.

- Transcribed and composed letters to clients.

- Performed daily time entry and client billing.

Excalibur Technologies ( Vienna, VA

Sr. Executive Assistant May, 1997 - June, 2000

- Provided executive level support to CEO and CFO.

- Daily interaction with Chairman of Board and Board of Directors.

- Scheduled domestic and international travel.

- Consistently came within budget in coordinating yearly shareholder

meetings.

-

Earlier Experience

Cable & Wireless ( Vienna, VA

Sr. Executive Assistant, 1994 - 1997

- Provided support to President and CEO.

- Prepared and tracked expense budgets.

- Scheduled domestic and international travel.

- Maintained President's email and schedule.

- Facilitated his weekly staff meetings, transposed weekly reports.

- Trained and supported executive administrative team.

- Organized national company holiday parties.

- Coordinated executive office redesign and move.

GTE ( Chantilly, VA

Sr. Executive Assistant, 1989 - 1994

- Provided executive support to the President.

- Interviewed and supervised administrative staff.

- Established administrative procedural manual.

- Assisted in establishing a marketing portfolio and represented the group

at

Telecommunication trade shows.

- Established filing system for executive office.

- Interfaced with outside partner companies within telecom program.

Education

Business Management

The Dartnel Institute of Management

Paralegal and Business Management

Northern Virginia Community College

Key Skills

- Proficiency in Microsoft Office 2004 and 2007, MS Word, Excel, Power

Point, Outlook, MS Visio, Mailsite, Filesite, Interaction, Timeslips v9,

Elite time entry, DTE time entry, PeopleSoft, NextStep, CompareRite,

RightFAX Lotus Notes, GroupWise, typing 85 wpm.

- Notary Public for the District of Columbia.

Additional Information

- Developed record retention system for client files.

- Established employee recognition program.

- Established service project teams and completed projects of community

service, e.g., the Ronald McDonald House (Falls Church, VA and

Washington, DC).

- Implemented MS Schedule Plus training for executive office.

- Facilitated office relocations by working with engineers, architects and

building supervisors.

- Organized company social functions involving 1,800 people and more.

Cellular 540-***-****

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Cindy Greene

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