Administrative Assistant Manager

Senior Executive Assistant/Office Management/Accounting Coordinator

Non-Profit/Legal/City Government/Corporate

Over 25 years of senior executive assistant and accounting experience,

coupled with 9 year of supervisory/managerial experience. Experience in the

legal sector, non-profit foundation organizations as well as corporate and

private industry. Resourceful management skills used to implement strategic

administrative and operational initiatives, which enhance productivity,

quality, client service and overall bottom line performance. Proven track

record of successful leadership, organization, marketing and team

development. Key strengths include:

Administrative/Operations Accounts General Ledger/Management

Support Receivables/Payable Reporting

Senior Executive Level Management Creativity and Business

Support Billing Support/Payroll Development

Managerial/Supervisory Collections/Customer Contract and Deal

Leadership Service Support Negotiations

Employment History

2010 - Present McKenna Long & Aldridge LLP Atlanta, GA

Billing Coordinator

By way of Elite Legal Billing System, review and process proforma documents

according to attorney instructions, including extensive coordination and

follow-up with attorneys to obtain and make proforma edits. Obtain

appropriate approvals for adjustments. Review final bills to ensure data

integrity. Provide research assistance. Print and mail final bills,

including electronic submission of bills to clients. Coordinate final bills

for transactional closings. Work with on-site collections personnel.

2005 - 2009 Strands of Pearls, Inc. Marietta, GA

Office Manager/Administrator

Managed and supported a staff of six as well as supported various senior

executives and development associates. Routinely interface with government

agencies, banking and financial institutions, contractors, and tradesmen.

Tracked project cost expenditures, revenues and invoicing to ensure costs

are within budget parameters for funded projects. Handled and prepared a

variety of correspondence documents and other highly confidential

materials. Maintained calendars, travel plans and itineraries. Managed and

processed all general accounting functions, reconciliation, track banking

transactions/daily cash reports, accounts payable and receivable, billing,

and processed payroll. Maintained inventory control. Developed and

implemented employee policy and procedure manual. Produced and developed

marketing and promotional materials. Purchased all office equipment, PC

systems, hardware, and software, company-wide network and troubleshooting

consultants. Maintained an on-line website. Handled colleague and customer

internal/external telephone inquiries; and coordinated internal/external

deliveries. Developed a system to organize and maintain filing resources

including distribution of daily papers, periodicals, and associated

literature.

1999 - 2004 R. L. Brock & Company, Inc. Marietta, GA

Client Accounts Manager/Office Manager

Maintained daily operations for a small commercial collections agency.

Developed and revamped collection recovery procedures for law firms and

various corporations. Managed a six member accounting-related and clerical

staff. Delegated daily work. Authorized employee leaves. Reviewed

employee performances. Interviewed and selected prospective job applicants.

Implemented policy changes and system updates. Responsible for researching

and marketing territories for potential clients. Negotiated and executed

sales contract agreements for new accounts. Developed and modified

operational procedures and devised new tracking systems, which eliminated

and saved clients millions in loss revenue. Concurrently managed up to four

project sites. Prepared daily, monthly and annual analysis of various cash

management reports.

Employment History (continued)

1996 - 1997 Kilpatrick Stockton LLP Atlanta, GA

Billing Coordinator

1994 - 1996 Long, Aldridge & Norman Atlanta, GA

Billing Coordinator

Throughout my tenure as an accounting coordinator and billing coordinator,

daily functions consisted of journalization of general ledgers, accounts

receivable, accounts payable, collections as well as billing. Responsible

for maintaining and reconciling bank statements and client accounts.

Prepared and processed daily, monthly and annual analysis of various cash

management reports, by way of Elite Billing System. Responsible for daily

cash deposits, incoming and outgoing bank wire transactions, and corporate

checking accounts and other lock boxes. Maintained aged collection

accounts, cancellations and payment arrangements. Handled customer service

inquires. Prepared and finalized monthly billing. Customized billing and

collections templates. Participated in systems upgrades and conversion

planning. Cross-trained and supervised other financial support staff.

1992 - 1994 City of Atlanta - City Hall, Atlanta, GA

Administrative Assistant/Executive Secretary: Interfaced with 8,000 City

Employees, the Mayor, Commissioners and Bureau Directors. Maintained

employee discrimination complaint database. Processed complaints relating

to EEOC matters. Instrumental in the construction of the Affirmative

Action Plan for the City of Atlanta. Coordinated seminars, conferences and

retreats. Maintained and performed general office duties.

1985 - 1992 Xerox Corporation Atlanta, GA/Arlington,

VA/Rochester, NY

Executive Secretary/Administrative Assistant

Reported directly to various Vice Presidents, Directors and Managers.

Maintained personnel files, employee benefits, payroll, and expense

reports. Coordinated travel plans and preparations. Scheduled seminars,

training, conferences and retreats. Responsible for daily appointment

calendars. Prepared various correspondences, sales and service contracts.

Maintained and performed general office duties. Researched leads for

potential marketing territories.

Education

Monroe Community College, Rochester, NY

1983 - 1984 Major: Secretarial Science

Proficient Computer Skills:

Elite Legal Billing System, Electronic Billing Hubs, MS Word for Windows,

MS Excel, PowerPoint, MS Office Publisher, Outlook Email and Calendaring,

Smarterm, Quattro Pro, QuickBooks Accounting, Peachtree Accounting

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