Executive Assistant Sales
Resume:
OBJECTIVE: Highly experienced and versatile candidate with excellent
professional experience and solid academic credentials able to provide
efficient support in assisting Executive and/or Counsel in meeting their
daily demands and professional goals.
EMPLOYMENT HISTORY:
Temporary Assignments
January 2011 to June 2011
DORAZIO & GREGOR, LLP
Rancho Sante Fe, CA., 92067
Paralegal: Assist attorney with litigation (all phases including trial),
extensive document review and proofing and redlining,
research, drafting correspondence, court filings and serves, prepare
judicial council forms via Legal Solutions, legal research
and analysis.
Executive Assistant: Answer phones, screen calls, billing, calendar,
arrange meetings, order office supplies, maintain copy
room, distribute incoming faxes, distribute mail, banking, greet clients
and vendors.
May 2009 - September 2009 (temp assignment)
Toshiba America Information Systems, Inc
Irvine, CA 92718-1697
Paralegal / Contracts: Interface with other departments (e.g., marketing,
engineering, R&D, sales) and Contract Counsel in drafting, revising and red-
lining contracts and/or amendments with vendors. Contracts include but not
limited to: NDA's, Vendor Agreements, Licensing Agreements, Amendments and
Settlement Agreements.
Patent Litigation: Work with Associate General Counsel and Outside Counsel
concerning all phases of patent litigation,
develop and maintain litigation docket, interface with department heads
concerning discovery, and conduct eDiscovery.
Executive Assistant: Phones, filing, drafting correspondence and editing,
routing documents for signature,
faxing, photocopying, preparation of meeting materials, setting up meetings
(face to face, telephonic),downloading and
uploading of documents via intranet, internet research, interfacing with
other department executives, meeting and greeting
visitors. Extensive use of Outlook, Word, Excel, Adobe and PowerPoint.
July 2008 - 12 March 2009
DJO, LLC
Vista, CA 92081
Paralegal / Contracts: Assist Contract Counsel with review and analysis of
existing contracts. Drafting of new contracts and amendments per company
template. Develop and maintain company-wide contract database. Launch
automatic contract renewal reminders to relevant employees using existing
software. Contracts include sales representative agreements, business
associate agreement, NDA's, publicity agreements, health provider, and
international agreements. Interfacing with Sales & Marketing (domestic &
international), Compliance, and R&D department.
Litigation Paralegal: Work with Associate General Counsel and Outside
Counsel concerning all product liability litigation,
develop and maintain litigation docket, interface with department heads
concerning discovery, and conduct eDiscovery.
Legal Research: Westlaw and internet research. Drafting summaries of legal
research concerning contracts, product liability, and intellectual
property.
Intellectual Property: Reviewing and analysis of marketing materials for
truth in advertising. Review and analysis of company internet and intranet
sites. Research of proposed trademarks. Providing summary of findings to
counsel.
Executive Assistant: Phones, filing, drafting correspondence and editing,
routing documents for signature,
faxing, photocopying, preparation of meeting materials, setting up meetings
(face to face, telephonic),downloading and
uploading of documents via intranet, internet research, interfacing with
other department executives, meeting and greeting
visitors. Extensive use of Outlook, Word, Excel, Adobe and PowerPoint.
Permanent Positions
January 2005 - May 30, 2008
ELLISON EDUCATIONAL EQUIPMENT, Inc. (privately held). www.ellison.com
25862 Commercentre Drive
Lake Forest, CA 92630
Position held: Paralegal / Corporate Compliance to General Counsel
Business: International manufacturer and distributor in the field of art
tools and accessories.
Duties: (includes but not limited to):
Paralegal / Contracts: Assist General Counsel with analysis, drafting, and
red-lining of contracts related to Confidential
Disclosure Agreements, Licensing Agreements, Sales Rep Agreements, Vendor
Agreements, Settlement Agreements, IT
Agreements, Amendments, and Model Release. Interface with other departments
(e.g., marketing, engineering, R&D, sales)
related to contract issues. Duties also include: research of contracting
parties, docketing, and contract execution. Development
and management of company-wide executed agreements database and forms
database. Launch automatic contract renewal
reminders to relevant employees using existing software. Management and
control of files.
Intellectual Property Paralegal (Patents, Trademarks, Copyrights and Cyber
Law) Development and management of company-wide database of IP portfolio,
interfacing with outside counsel, extensive document review and analysis,
drafting correspondence, internet and USPTO research.
Corporate Paralegal: Drafting of agendas, minutes, resolutions, board
reports, development and management of corporate books and board calendar,
docketing of meetings, and director and shareholder communications.
Development and management of database programs for document retention and
corporate records. Interfacing with outside counsel.
Executive Assistant: Phones, filing, drafting correspondence and editing,
routing documents for signature,
faxing, photocopying, preparation of meeting materials, setting up meetings
(face to face, telephonic - domestic and
international),downloading and uploading of documents via intranet,
internet research, interfacing with other department
Executives and board of directors, meeting and greeting visitors. Extensive
use of Outlook, Word, Excel, Adobe and
PowerPoint.
Litigation Paralegal: All stages. Emphasis on discovery. Legal research:
Westlaw, and internet.
July 2001 - December 2004
JAMES HARDIE BUILDING PRODUCTS, INC / JAMES HARDIE INDUSTRIES, N.V.
26300 La Alameda, Ste 400
Mission Viejo, CA 92691
Position held: Paralegal (Corporate/Purchasing/Litigation) and Senior
Executive Assistant
Business: International building materials manufacturer (NYSE symbol: JHX).
www.jameshardie.com
Duties (includes but not limited to):
Contract Paralegal: Assist Contract Counsel with drafting of Confidential
Disclosure Agreements, Settlement Agreements, Amendments, Sales
Representative Agreements, and Vendor Agreements. Development and
maintenance of forms database. Launch automatic contract renewal reminders
to relevant employees using existing software. Develop, launch and managed
subsidiary confidentiality agreements on intranet project. Calendaring and
research. Understanding of contract law required. Develop, launch and
maintained automatic contract renewal system, database and electronic
library using existing company software for U.S and Asia Pac. Maintain
system and answer any inquiries by external auditing firm and purchasing
department staff.
Senior Paralegal and Executive Assistant to General Counsel / Company
Secretary, CFO, CEO and Board: Phones, filing,
drafting correspondence and editing, routing documents for signature,
faxing, photocopying, preparation of meeting materials,
setting up meetings (face to face, telephonic - domestic and
international), logistics for investor tours and board meetings,
downloading and uploading of documents via intranet, internet research,
interfacing with other department executives and board
of directors, meeting and greeting visitors. Extensive use of Outlook,
Word, Excel, Adobe and PowerPoint.
Interaction with key executives, officers and outside counsel. Key contact
between international offices legal and corporate teams as well as U.S.
plants. Domestic and international travel required. Drive board papers,
drafting of agendas, minutes and resolutions for all board committees,
research for board papers and operations, monitoring of reoccurring items
before board, director communications, launching and monitoring company
compliance policies, calendaring, launch and monitor executed agreements
and databases. Monitor capital expenditures and databases, AGM and
Shareholder Meeting projects. Drive all logistics for all board meetings
international and domestic. Develop and maintain all legal databases for
Amsterdam office as well as ongoing corporate department projects. Assist
key executives on contracts involving settlements and acquisitions with
drafting, exhibits and fact finding. Finance Department: Assistance with
filing of SEC papers (6F and 20F), ASX, NYSE and Media Releases. Assist
finance department executives and its support staff in research and
obtaining necessary information; Internal Audit re: Compliance and Sarbanes-
Oxley; and Tax re: Intellectual property transactions between subsidiaries.
U.S matters and Corporate Affairs : Assist assistant general counsel and
corporate affairs executives with interaction with U.S
plants concerning discovery requests, outside counsel and insurer
communications, litigation cost monitoring, development of
anti-trust compliance and monitoring, insurance issues, deposition
summaries, document review and litigation management.
Assist in preparation of Annual Report with respect to: director profiles,
board meetings and director attendance, corporate
governance issues and committee charters. Coordinate meeting logistics and
presentations for annual Australian financial
analysts for tours of U.S. plants.
Litigation Paralegal: Discovery demands for US and Australian matters.
SKILLS (includes but is not limited to):
Typing speed: 75-85;
Proficient in Outlook, Word, Excel, Adobe, PowerPoint and TimeSlips;
Superior writing and analytical skills;
Superior organizational and time-management skills;
Strong data management skills;
Strong communication skills with ability to interface well with other
departments;
Ability to follow-thru and complete projects timely;
Sensitive to the goals and demands of supervisor;
Sensitive to company goals and goals;
Ability to handle sensitive material on a confidential basis;
Ability to work independently and fast learner;
Proficient in operation of office machines: fax, copiers, and scanners;
Proficient in administrative duties: phones, filing, copying, mail,
ordering supplies, etc;
Proficient in handling meeting logistical (foreign and domestic) and
catering needs;
Team player; and
Excellent research skills.
ACADEMIC CREDENTIALS:
1994: Mira Costa College. Associate's Degree in Pre-Law. (Honors. Phi Theta
Kappa)
1997: UCSD. Bachelor's Degree in Philosophy.
1998: Sept-Dec: USD Graduate Paralegal Program (ABA), Specializing in Civil
Litigation. (Honors).
REFERENCES: Provided upon request.
Contact this candidate