Administrative Assistant Engineer

Stephanie Timmins PO Box ***, Broomffield CO ***** 720-***-****

Objective To utilize my education and skills in a challenging

position with opportunity for future development

and advancement.

Skills Typing - 55 wpm

10-key by touch

Data entry

Excellent client/vendor relations and customer

service abilities.

Excellent organizational skills - I keep clear,

complete records and operate within budgetary

guidelines.

Relevant CTG Recruiters - Boulder, Colorado

Experience Subcontractor for RICOH/InfoPrint Solutions

Contract Administrator, July 2008 to Present

Edit and enter customer information into contracts

to create statements of work. Convert contracts

from Microsoft Word documents into PDF documents.

Contact Managers for missing information. Review

and monitor contracts for completion, cancellations

and billing. Submit moving information for movers

quotes, send request for moving services, request

invoices for moves and research discrepancies for

movers cost. Generate insurance cost for

equipment. Research customer numbers in Oracle,

create and edit customer numbers. Train employees

on how to submit customer numbers into the system.

Search for terms and conditions of customer

agreement documents. Enter service contracts into

Oracle for billing. Enter maintenance contracts

into Oracle, correct customer addresses in the

maintenance system, and enter the printer serial

numbers into our maintenance system. Audit

maintenance purchase orders, return back to the

customers for corrections if necessary. Send

purchase orders to Accounting Department.

Order/Entry

Enter part orders for printers, close out part

orders and time-sheets for Technicians. Write off

and submit inquiry to parts used and not used.

Research parts for the Parts Department.

Office Team - Boulder, Colorado

Data Entry, March 2008 to July 2008

Enter and edit data in Timberline for Safety

Engineers. Send out final copy of safety meeting

minutes to Safety Engineer and client. Mail out

safety labels and MSDS posters to the clients.

Sage Telecommunication - Commerce City, Colorado

Administrative Assistant/Locate Processor

March 2005 to July 2007

Enter hours and production for payroll. Print and

distribute weekly production reports to Managers.

Enter and delete employee badges in Excel

spreadsheet. Submit new employee background

checks, receive and review background checks.

Review and submit new hire paperwork to Human

Resources. Enter description and map underground

locates into the Utility Notification Center of

Colorado (UNCC) website. Call and fax city

utilities to schedule locates and meetings.

Address all inquires regarding locates. Notify

UNCC of any emergencies or damages. Notify all

utilities when damages occur.

MicroSat Systems / ITN Energy Systems - Littleton,

Colorado

Logistics Production Support, June 2000 to December

2003 Maintain company

technical documentation. Update and delete parts

from inventory logs for government programs.

Update receiving log on a daily basis. Store,

retrieve and track proprietary documentation.

Track and maintain parts in inventory logs on Excel

and support Technicians and Engineers. Maintain

purchase order filing system for parts received.

Enter work orders into Access 97. Print open work

order reports, research open work orders and close

out monthly work orders. Administrative

Assistant Engineering Department

Make changes to bills of material, issue part

numbers and document numbers. Fill out requisition

forms, distribute them to the Purchasing Department

for process, route Engineering Change Requests for

authorized signatures. Enter work orders into

Access 97. Print open work order reports, research

open work orders and close out monthly work orders.

Education/Traini Oracle

ng Lotus Notes

Timberline

Utilities Notification Center of Colorado

Configuration Management I & II

Access 97

Microsoft Outlook, Excel, and Word

Contact this candidate