Administrative Assistant Manager

Lynn Melendez

*********@****.*** Cell: 847-***-****

SUMMARY

Senior Administrative Assistant with high degree of integrity experienced

working in both corporate and small office environments with strong

organizational, analytical, technical and interpersonal skills. Detail and

results oriented, resourceful and quick to learn new software and internal

systems.

Budget Monitoring Calendar Management Purchasing

Event Planning Content Management Lotus Notes

Travel Arrangements Inventory Control Microsoft Office

EXPERIENCE

WALGREENS, Deerfield, IL

2011 - Present

Executive Assistant, Contracts & Pricing

Provide administrative support for the Divisional Vice President of

Contracts, & Pricing, Divisional Vice President of Pharmaceutical

Development Access Market and Vice President of Pricing

. Manage multiple Executives calendars.

. Manage departmental budget and all expenses for both business groups.

. Arranged client meeting and Team events for Contracts & Pricing Team also

Pharmaceutical Development.

. Handled sensitive and confidential materials.

. Manage complex travel, new equipment purchase for group.

. Handle all new hire onboarding and space requirements.

. Create training schedules for National Pharmaceutical Account Directors.

HEWITT ASSOCIATES, Lincolnshire, IL

2008 - 2010

Executive Assistant, Corporate Relations

Provide administrative support for the Public Relations, Community

Relations, and Internal Communications team. Compile, review, edit, and

distribute reports for Public Relations and Internal Communications team.

. Proof read and distributed Press Releases to the wire ensuring accuracy

and corporate image.

. Answer and route Reporter calls to the correct PR associate improving

efficiency.

. Manage multiple calendars to ensure that meetings are scheduled without

conflict increasing productivity.

. Collect, compile, and deliver the monthly metrics for both Technology

Information and Global Business Solutions Internal Communications

providing management tool.

. Manage departmental budget accruals and Procurement requests ensuring

accuracy.

. Maintain multiple Databases to make sure information is up to date and

accurate.

. Selected to maintain and manage all Check Request, event planning and

budgeting for the Hewitt Cares Foundation.

MOTOROLA, Arlington Heights, IL 1993 - 2008

Executive Assistant, VP Business Operations Verizon Account Team 2005 -

2008

Provided administrative support for VP of Verizon, and the Directors of

Alltel and New Business Development account teams and staff, consisting of

over 200 employees.

. Arranged meetings and events between Motorola executives and top Verizon

executives, managed multiple calendars ensuring that meetings were

scheduled without conflicts.

. Researched all credit card, purchasing and departmental personnel issues;

gathered facts and information to providing timely assessment and

resolution.

. Selected to handle sensitive and confidential issues, such as Reduction

in Force and salary planning information and business matters, in a

strict professional manner.

Lynn Melendez Page Two

MOTOROLA, Arlington Heights, IL 1993 - 2008

. Coordinated for all regional kick-offs and end of year event for the

Account team, adhering to $7-10k budget. Managed all arrangements for

offsite meetings ensuring success. Coordinated year end gift bag

preparation - including getting vendor bids, drop-ship coordination, and

shipment.

. Compiled, reviewed and edited 18 weekly reports into three for different

Account Teams for Senior Management.

. Processed all departmental Purchasing requests. Ensuring that all

approved vendors and cost savings were used and applied.

. Managed the Marketing Development Fund Account budget of $ 4.0 Million

for company sponsored events.

. Managed Verizon Account team cell phones, staying within budget of

approximately $14K/month. Reviewed accounts that were overspending or

charged to the wrong budget codes and coordinated reallocation thru

Finance.

Administrative Assistant, Director Customer Solutions IT 2003 - 2005

Provided administrative support for the Director of IT Sales and Services

by maintaining and managing calendar, travel,

and expenses. Worked with American Express Travel, consultants, and web

based resources to handle all domestic and

international travel for a group of 25. This included passports, hotels and

ground transport.

. Maintained records for all electronic devices that were department owned

to assure proper chargeback by sub-area.

. Managed and maintained the renewals of all Corporate IT Contracts into

internal system as well as maintained spreadsheet for all contracts with

dates, pricing and renewal dates ensuring no lapses.

. Processed all purchasing requests for team obtaining best price.

Administrative Assistant, Director & Engineering Manager 2000 - 2003

Provided administrative support for Engineering Operations Manager and

Director, including 250-person staff.

Complied weekly status reports for the Engineering team to update

management on project activities. Arranged all

domestic and international travel for the group, including passports,

hotels, ground transport.

. Processed all purchasing requests for team staying within budget.

Shipping and Receiving Clerk 1999 - 2000

Handled daily shipping and receiving of rental equipment.

. Verified outbound shipments, packaged properly, and shipped in a timely

manner.

. Performed inbound inspection and receipt of rental equipment.

. Created and implemented quality audit sheets to keep track of equipment

within the process and for better organization.

. Served as backup for inventory specialist.

EDUCATION

B.S. Marketing, Roosevelt University, Schaumburg, IL, 2006

ACHIEVEMENTS

Certified CPR and First Aid

Multiple company training classes including Digital Six Sigma, Yellow Belt

Contact this candidate