Accounts Payable Assistant
Resume:
Lorraine E. Ponder
Washington, DC 20032
202-***-**** (c)
*.****.*@*******.***
Software Experience
• Great Plains, Solomon IV, Costpoint, Excel, Microsoft Word, Timeline, 10 key pad, Nexus,
Yardi, MRI.
Professional Experience
Quadrangle Development Corp Mar 2009-
Jan 2011
Accounts Payable Assistant
• Daily conversion of invoices in the Nexus System
• Scanned invoices into the Nexus System
• Ensured timely payments to vendors in the weekly check run
• Audit and prepare expense reports for payment
• Responsible for assuring that payments get to the bank via Secure Pay
• Backup person for the AP weekly check runs
• Responded to vendor inquiries in a timely manner
• Manually entered various invoices into the Yardi System
• Enter invoices for certain entities in the MRI System
Startec Global Communications
Accounts Payable Coordinator May 2008 – Jan 2009
• Process accounting mail. Code, batch and enter invoices into Great Plains
• Audit and prepare expense reports for payment
• Ensure timely payments of vendor checks, wire payments and reimbursement vouchers. Research and
respond to vendor inquiries concerning status of payment.
• Prepared journal entries for international wires currency conversion difference
• Responsible for AP weekly check runs from acquiring check signatures to mailing checks, updating AP
vendor file records and all associated records keeping.
Defenders of Wildlife
Accounts Payable Assistant Sep 2007 – Mar 2008
• Processed accounting mail. Coded, batched and entered invoices into Solomon
• Audited and prepared expense reports for payment
• Responsible for AP weekly check runs from acquiring check signatures to mailing checks, updating AP
vendor file records and all associated records keeping.
• Ensured timely payments of vendor checks, wire payments and reimbursement vouchers. Researched
and responded to vendor inquiries concerning status of payment.
PAE/A Lockeed Martin Company
Payroll Assistant May 2007 – Aug 2007
• Collected and verified and coded employee timesheets. Enter hours into spreadsheets and prepared
paychecks. Verify paychecks for accuracy then scan and submit to payroll for processing.
JP’s Restaurant
Waitress Jun 2003 - Jun 2005
• Waited tables for all regular patrons, large parties and special events.
Axis, Ajilon and Sparks Temporary Staffing Agencies
Payroll Assistant/Administrator Temporary Staffing Positions Dec 2002 – Jun 2003
• Served in the capacity of Payroll Assistant/Administrator through temporary staffing agencies.
Maslow Media Group, Inc.
Payroll Administrator Jul 2002 – Nov 2002
• Collected and received timesheets. Compared timesheets against spreadsheets and noted discrepancies.
Entered and edited timesheets into system and generated entry report. Printed paychecks, submitted checks
for signature, and filed copies in employee payroll files. Kept records of onsite employees picking up checks
and mailed remaining checks.
• Updated and maintained employee payroll files.
IP Strategies, P.C.
Accounts Payable/Payroll Administrator Mar 2001 – Oct 2002
• Processed AP invoices using Quickbooks.
• Responsible for AP weekly check runs from acquiring check signatures to mailing checks, updating AP
vendor file records and all associated records keeping.
• Reviewed, analyzed and processed employee timesheets for payroll with responsibility for reporting all
employee hours to ADP for bi-weekly payroll
WorldSpace, Inc.
Project Controller/Accounts Payable Administrator Apr 2000 – Mar 2001
• Open new project numbers as they were assigned
• Followed AP process obtaining signatures, coded and batched invoices, input into Solomon and prepared
payments. Resolved discrepancies and responded to all vendor status inquiries.
• Audit and process employee expense reports.
• Generated accounting reports; reorganized and maintained AP filing system
• Processed AP weekly check runs, mailed vendor checks, distributed employee expense reimbursement
checks, prepared and processed wire payments and prepared accounts payable files for storage
SPACEHAB, Inc.
Accounts Payable Administrator Jun 1999 – Mar 2000
• Followed AP process obtaining signatures, coded and batched invoices, input into Costpoint and
prepared payments. Resolved discrepancies and responded to all vendor status inquiries.
• Reviewed and processed employee expense reports.
• Audited and maintained corporate American Express account, prepared journal entries for month close.
• Processed AP weekly check runs, mailed vendor checks, distributed employee expense reimbursement
checks, prepared and processed wire payments and prepared accounts payable files for storage
United Sheet Metal
Accounts Payable Assistant Jun 1998 – May 1999
• Reconcile delivery tickets to AP invoices then reconciled to POs. Invoiced, coded and batched invoices.
• Followed AP process obtaining signatures, coded and batched invoices, input into Costpoint and
prepared payments. Resolved discrepancies and responded to all vendor status inquiries.
National Alliance of Business
Accounts Payable/Payroll Clerk May 1988 - Jun 1997
• Followed AP process obtaining signatures, coded and batched invoices, input into system and prepared
payments. Resolved discrepancies and responded to all vendor status inquiries.
• Processed AP weekly check runs, mailed vendor checks, distributed employee expense reimbursement
checks, prepared and processed wire payments and prepared accounts payable files for storage
• Audited and processed expense reimbursements, handled month end closing responsibilities and
prepared journal entries for month and year end close.
• Reviewed and processed timesheets including tracking wage garnishments, 401k enrollment, salary
changes and tax form changes
• Responsible for processing new hires, implementing termination payoffs and file maintenance.
• Serve in supporting role for daily preparation of bank deposits as well as serve in a back-up roll to the
petty cash custodian.
Education
Strayer University, Coursework in Business Administration 1991 – 1992
University of Phoenix, Coursework toward BS in Accounting 2008 - 2009
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