Administrative Assistant Sales

EXPERIENCE

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NON PROFIT (YMCA), Torrance, CA

ADMINISTRATIVE ASSISTANT (Volunteer)

Assisted YMCA Director with coordinating administrative projects, special

educational programs, department meetings, and general office assistance.

Front office reception, meet and greet potential customers, vendors and

individuals requesting YMCA membership services. Organized and set up of

new sponsors and contributions. Handled the taking of meeting minutes,

note transcription and set up of Board of Directors.

12/11-02/12

RAYTHEON, El Segundo, CA

LEGAL ADMINISTRATIVE ASSISTANT (Contract Position)

Assisted the legal department of Raytheon, SAS (Satellite Airborne

Systems), and TAS (Tactical Airborne Systems) divisions of Raytheon.

Overseeing and coordinating the calendars and schedules for the attorneys.

Coordinated and set up dial in webinars and catering for department head

meetings. Prepared invoices and expense reports. Revised and redlined

court e-filings, state and district court. Heavy deadlines. Extensive

knowledge of court procedures and rules. Meet and greet of visitors and

Raytheon executives.

04/11-06/11

WALL STREET JOURNAL, Los Angeles, CA

ADMINISTRATIVE ASSISTANT (Contract Position)

Administrative support for the sales department, marketing and advertising

departments. Assisted clients with quotes on placement of digital ads in

the Wall Street Journal. Prepared payment of office expenses, arranged

travel for district sales manager, maintain calendar, oversee and setup of

weekly conference meetings.

09/07-02/11

HYUNDAI, Fountain Valley, CA

ADMINISTRATIVE ASSISTANT (Contract Position)

Prepared sales and stock report for the sales team. Prepared mailings for

Hyundai dealerships in the Western Region and California. Provided

administrative support to the district sales manager and sales team with

presentations and other projects as requested.

08/06-08/07

TOYOTA HEADQUARTERS, Torrance, CA

ADMINISTRATIVE ASSISTANT/CONTRACT ADMINISTRATOR (Contract Position)

Legal support for the litigation and real property departments. Responsible

for word processing requests, preparing redlined and clean versions of

documents. Supported the attorneys in the commercial real estate division

with administrative projects as requested. Maintained the retrieval of all

off site storage files in document management system database. Entered

purchase orders into database and assisted customers in call center with

warranty related issues.

10/01-01/06

LAW OFFICES OF DAVID ROBERT, Torrance, CA

LEGAL SECRETARY

Prepared and redlined real estate and corporate documents i.e.,

Resolutions, Articles of Incorporation, Minutes and Bylaws. Handled all

word processing requests and coordinated the archiving and retrieval of

corporate files. Prepared documentation for e-filings both state and

district courts. Processed attorney invoicing and billing. Front office

receptionist multi line switchboard and meet and greet clients.

10/00-10/01

FOX 11, Los Angeles, CA

LEGAL ADMINISTRATIVE ASSISTANT (Merger & Contracts)

Organized and implemented the merger of Fox affiliate station files,

contracts and correspondence. Monitored contracts for renewal for news

anchor and staff. Prioritizing, problem solving, and multi-tasking

projects. Interacted on all levels with attorneys, executives, managers

and employees.

SKILLS

MS Word, Concur, Microsoft Office, Excel, QuickBooks, Timeslips,

Salesforce, Powerpoint, Outlook, Lotus Notes, Dictaphone

CERTIFICATE

University of California Los Angeles (Legal Secretary/Paralegal

Certificate)

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