Administrative Assistant Manager

**** *. ********* ***., #***

Los Angeles, CA ****6

JULIE A. GAUGHAN 310-***-**** C

***********@*****.***

ADMINISTRATIVE ASSISTANT

CAPABILITIES SUMMARY

. Initiative and Team Player -- Take initiative to achieve

efficiencies. Provide team support.

. Coordination and Communication -- Respond quickly and effectively to

meet objectives.

. Accurate / Detailed -- Make certain that information is complete and

correct. Strong follow-through.

. Special Events -- Plan, organize and implement successful special

events.

. Client Relations -- Build goodwill by service orientation and

excellent interaction skills.

. Dedicated and Persistent -- Known for reliability and dependability.

. Travel Arrangements -- Experienced in arranging travel plans for

executives on short notice.

. Confidentiality -- Maintain confidentiality related to large dollar

deals and high profile individuals.

. Computer -- Experienced user for reports, correspondence,

presentations, spreadsheets, prospective client tracking (data base).

EXPERIENCE

Fidelity Institutional Investment Services, Century City, 8/01-10/03

Executive Assistant/Office Manager

Provided administrative support to the Senior Vice President/National Sales

Manager and served as Office Manager for the regional office, including

supervising the Receptionist.

. Coordinated with internal staff, personnel in other offices, and

vendors.

. Prepared administrative and management correspondence, forms and

reports.

. Developed sales tools and analyses to assist SVP with maintaining

visibility over business and supervisory functions.

. Tracked prospective client activity to support business development.

Schroder Wertheim & Co., Inc., Westwood, 8/93-1/96

Administrative Assistant

Provided administrative support to two executives heading the Investment

Banking Department who handled high profile transactions in gaming, lodging

and sports (sale of the San Diego Padres and the Pittsburgh Pirates).

. Performed administrative duties in fast-paced environment including

heavy telephone volume.

. Assisted executives and cross-teamed with staff to support eight

additional bankers.

. Prepared presentations to support proposals using PowerPoint, Excel

and MS Word.

. Made travel arrangements with in-house travel agency for east and

west coast executives.

. Organized and coordinated special events such as client dinners, and

holiday parties, including site selection, logistics, budget and

invitations.

EXPERIENCE (Continued)

Bear Stearns & Co., Century City, 4/92-8/93

Administrative Assistant

Provided administrative support in the Mortgage Capital subsidiary for the

national staff that marketed to banks.

. Orchestrated the design of the lender databases and maintained

account activity.

. Communicated daily with lenders to provide mortgage rates and

research materials to clients.

. Maintained inventory of marketing publications and promotional

materials.

Cushman Realty Corporation, Century City, 4/91-4/92

Administrative Assistant

Provided administrative support for four executives in commercial real

estate leasing.

. Transcribed and prepared letters, memoranda, proposals and

agreements.

. Independently composed, edited and proofread documents.

. Scheduled appointments and meetings.

. Organized luncheons and special events.

Univest Home Loans, Inc., Carson, 7/85-4/91

Administrative Assistant

Organized the workflow in the Investment Department to gain efficiencies.

. Packaged lender documentation and assigned packages for sale.

. Coordinated administrative duties and handled correspondence.

. Prepared packages describing real estate properties.

. Assisted in the Escrow and Foreclosure Departments.

VOLUNTEER AND FAMILY

. Work gaps were devoted to mothering two children.

. Volunteer parent at Corpus Christi School, Pacific Palisades:

Provide in-classroom assistance and assist with the medical clinic,

extracurricular activities, lunch in the park, special projects and annual

fundraising.

COMPUTER

. Data entry: 75 wpm

. Hardware. PC, Apple, Wang

. Software. MS Office (Word, Outlook, PowerPoint, Excel), WordPerfect,

Lotus, ACT, PageMaker and custom applications for tracking and data base

updating.

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