Administrative Assistant Manager

MAGDALENA DYJAK

***** ** *********, ****** ******, CA 92677, ph: 949-***-****, ********@*****.***

LEASING ADMINISTRATOR, EXECUTIVE ADMINISTRATIVE ASSISTANT

Leasing Administration * Property Management * Commercial Real Estate Investments and

Transactions * Executive Administrative Assistance

Leasing Administrator with experience in commercial real estate transactions, investments and property

management.

EDUCATION AND TRAINING:

● California State University, Fullerton

Mihaylo College of Business and Economics

BA, Business Administration, expected December, 2013

Major: Finance

● Saddleback College, Mission Viejo

AA degree in Psychology (2007), Business Administration (Graduated with Cum Laude 2009),

● Teacher Training College of English, Poland

AA degree in English (2001)

● California Notary Public

PROFESSIONAL EXPERIENCE:

BIRTCHER ANDERSON REALTY, INC

San Juan Capistrano, CA (09/2006-Present)

Leasing and Transactions Administrator (07/2007-Present)

● Drafted 1,500 leasing contracts and documents

● Prepared financial leasing analyses

● Created paperless database system of over 1,400 tenant leasing folders

● Implemented credit check procedures for existing and potential tenants

● Created and managed due diligence system for acquisition of a 356,700 square feet portfolio of 6

properties located in multiple states

● Established transaction weekly updates system including commercial real estate brokerage

communication within 7,000,000 square feet portfolio

● Work with CEO and SVP to prepare marketing materials, purchase and sale agreements, letters of

intent, business proposals for potential clients, investors, Tenant-in-Common investors and tenants

● Argus model updates and preparation

Executive Administrative Assistant (09/2009-Present)

● Designed and implemented a system of assisting CEO, SVP, VP and Asset Manager simultaneously

● Lowered the company's overall overhead expenses by revising administrative procedures and

implementing cost effective solutions to archiving systems, mailing, and supply ordering

● Experienced in handling a wide range of administrative and executive support related tasks

● Liaise between 4 top company executives, internal departments, outside vendors and attorneys

● Prioritize and managed multiple projects simultaneously, and follow through on issues in a timely

manner

● Effectively take and manage investors’ calls

Property Management Assistant (09/2006-07/2007) and (08/2008-09/2009)

● Assisted a property manager in daily operations of a 7 commercial properties portfolio

● Updated weekly delinquencies by making collections calls

● Maintained constant tenant and vendor relations

2

● Arranged and supervised the completion of service calls

● Collected bids for properties’ capital improvements

● Assisted in budget preparation

● Maintained insurance coverage certificates database

● Experience in preparation of legal documents pertaining to commercial property management

● Responsible for accounts payables, accounts receivables, miscellaneous non-recurring charges input,

account reconciliations, bill-backs, and payment plans

● Monthly Financial Reports preparation

● Prepared vendor agreements

EUROPEAN POOL AND SPA

Laguna Niguel, CA (09/2001-08/2006)

Manager Assistant (09/2001-08/2006)

● Managed a database of 120 active clients

● Ordered pool maintenance supplies

● Dispatched drivers

● Maintained accounts payable and receivable

● Drafted weekly operations schedules

JDJ School of Foreign Languages

Leszno, Poland (09/2000-06/2001)

ESL Teacher

● Taught ESL for 5 classes at various grades

● Participated in extra curricular activities related to TOEFL and FCE exams preparation

OTHER SKILLS AND EXPERIENCE:

Computer skills: MS Word, Excel, Access, PowerPoint, Outlook, Argus, Yardi, Avid, AIR

Language skills: English (fluent), Polish (native)

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