Senior Accountant
Resume:
Antonietta Tuohey
Springfield, NJ 07081
*********@*****.***
WORK EXPERIENCE:
Senior Payroll Accountant-Consultant-Tiffany & Co.
August 2013-October 2013
. Supervise Staff Accountant approving month end journal entries; GL
interfaces from Peoplesoft to Oracle; approve monthly processes for
Canada and USA payroll.
. Provide mentor/assistance to Staff Accountant in regular monthly
processes and month end entries and schedules
. Special ad-hoc projects for Management including SOC key controls
reporting and Balance Sheet analysis provided monthly and quarterly
for payroll specific accounts.
. Analyze balance sheet accounts for payroll specific accounts on
monthly basis and provide variance analysis and adjusting journal
entries.
. Provide backup to Staff Accountant on daily and monthly
responsibilities. Prepare journal entries if needed..
. Maintain Stock Options for company on E*Trade Financial Equirty Edge;
record stock options exercised in Oracle and record daily stock prices
in Equity Edge.
. Prepare and/or approve deferred compensation journal entries in Oracle
weekly; upload file to TBG Mullin; inform representative TBG Mullin of
file load.
. Process commissions on monthly and quarterly basis for commission
based employees to be paid out monthly on the third Friday of the
month; ensure processes and accuracy of commission payouts.
. Use of Varicent (Achieve) retail sales commissions system to lock the
accounting period and provide retail analysts with commission payout
file for confirmation and reconciliation. Use of the system to extract
commission accrual files to record in Oracle.
. Process and/or approve tax wires bi-weekly to ADP for funding and tax
compliance.
. Process and/or approve GL interfaces weekly from Peoplesoft to Oracle.
. Maintain Clerk Maintenance System Picasso JDEdwards for retail
employees to process sales, returns, provide access levels to various
employees depending on access needed-system linked to Varicent
commission system.
. Process Multiple Worksite Census reports for multiple states reporting
wages and employee counts; provided compliance since the reports were
unfiled since 2011.
. Report Quarterly SUI rates to ADP in compliance with Peoplesoft.
. Use daily of Peoplesoft and Oracle financials for various reporting
and processes.
. Process Third Party Sick pay in Peoplesoft and report to ADP on timely
basis; reported non filed quarters of 2013 to be in compliance.
Senior Accountant-Beacon Healthcare Communications, Inc.
February 2013-July 2013
. Control and analyze Fixed Assets and their associated Depreciation
Schedule and preparing necessary monthly journal entries
. Process and prepare invoices according to the client's Purchase Order
terms and conditions outlined in the client contract.
. Assist Comptroller with various ad hoc reports and audits for year end
and quarter end.
. Compiling Sales and Use Tax information and filing for appropriate
states due on the 20th of the month according to NJ Sales and Use Tax
. Prepare journal entries for the clients in relation to Deferred
Revenue, billing, Client Advances and any other entries related to
revenue and expenses.
. Supervise AP clerk on processing AP invoices and ensuring coding
correct for billing purposes and P&L purposes.
. Prepare monthly client tracker sheets which indicate the client, the
client PO#, the estimated revenue per client, per job; comparing that
with actual hours and out of pocket expenses related and ensuring
accuracy of reports, which are produced from Zen Tracking system, an
internal tracking system.
. Ensure all new Purchase Orders are properly signed off and that the
billing terms are set up and communicated to the client.
. Prepare monthly meeting with Account Teams to review their clients and
anticipate future billings and revenue and any address concerns
related.
. Follow up with clients on unpaid invoices and report to the Account
Team their client's Accounts Receivable aging.
Senior Accountant-Consultant (various companies)
June 2011-February 2013
. Control and analyze Fixed Assets and their associated Depreciation
Schedule and preparing necessary monthly journal entries; Control
Assets in Progress Accounts, which entail giving out control numbers
to buyers of the company of assets and ensuring the assets do not
exceed the CAPEX budget. Ensuring the maximum budget is met for the
assert and preparing journal entry to move it to Fixed Asset for
proper depreciation
. Compiling Sales and Use Tax information and filing for appropriate
states due on the 20th of the month according to Tax Compliance for
Pharmaceuticals Industry and Valeant. Use of Vertex Sales and Use Tax
Returns and Tax Compliance Toolkit Access Database
. Prepare and post month end and quarter end journal entries including
Prepaid, Accruals, Royalties, Deferred Compensation and allocation for
Workers Compensation, Group Insurance and mobile telephones
. Monthly and Quarterly Balance Sheet reconciliations for various
accounts including Prepaid, AP, AR, Intangibles
. In accordance to SOX 404, monthly compilation of Journal Entries from
the General Accounting Group and ensuring all the Journal Entries are
complete with backup and have appropriate signatures of approval and
preparer
. Reconcile various bank accounts including disbursements and operating
accounts for 3 months prior and ensure accuracy of entries recorded
and properly record entries to reconcile
. Weekly Accounts Receivable reports for management indicating detailed
information on customers
. Creating invoices for Retainer fees monthly for brands IFA services
. Reconciling and recording commissions monthly for various brands and
customers
. Supervise 2 Accounts Receivable representatives on daily
responsibilities; Supervise Junior Accountant on reconciliations and
journal entries; supervise 2 Payroll Clerks
. Prepare bi-weekly and weekly payroll for multiple entities and various
unions in NY and corporate payroll for LeFrak; report payroll Tax,
401K, year -end benefits, 3rd party payouts and claims, and year -end
bonus payouts and tax
. Use of Excel in creating tables, graphs, pivot table, V-look-ups
. Prepare work papers for Audits throughout the year for quarterly and
annual audits by JH Cohen. Prepare work papers for various audits with
bank and payroll related audits.
. Assisted in payroll consolidation of 30 payroll companies into 15
consolidated by union, non-union and buildings
Chugai Pharma USA LLC
February 2010-June 2011
Assistant Accounting Manager
. Project Leader/System Administrator for conversion of new Payroll
vendor from ADP to Paychex. Main point of contact and liaison for
company and payroll vendor. Ensured accuracy in information supplied
to and received from Paychex for initial implementation. Completed
implementation of system and trained employees for use of system
Main Payroll Administrator on bi-weekly basis, including special
checks and calculations. Coordinating use of online Time and Labor
system with main Payroll system for use of calculating accurate Paid
Time Off Hours and accurate Hourly employees times
. Project Leader in main Project Proactive and implementation of
Microsoft SharePoint, as part of main corporate objective to
streamline intranet and approval system through online and paperless
system. Main administrator and super user of Microsoft SharePoint
and SharePoint Designer and Microsoft Infopath system streamlining
approval procedures through online intranet system. Training
employees on use of forms and workflow processes, including
implementing new forms and workflows as needed for changing business
needs
. Supervise Accounts Payable Clerk/Office Assistant with daily
transactions. Manage and supervise training needs. Ensure accuracy
of timesheets. Review journal entries, coding of invoices, review of
check registers for weekly check runs and approve and review bank
reconciliations, and supervise over ad-hoc projects
. Prepare monthly closing entries of Contract Revenue and report
Contract Revenue to parent company, Chugai Japan and reconcile
Intercompany transactions with Chugai Japan and Chugai Inc on
monthly basis
. Prepare bi-weekly payroll runs, payroll journal entries, payroll
accrual entries for month end; prepare bi-weekly Principal 401K
wires. Ensuring accuracy of company policy Match and contributions
by employees
. Prepare information necessary for Audit and Corporate Tax filing
including updating SAGE FAS system for Fixed Asset Depreciation.
Assist Auditors with additional information needed during the audit
process. Prepare information needed for annual internal audit
conducted by HQ in Japan; Update/reconcile SAGE FAS Fixed Asset
System for Chugai LLC and Inc, and update monthly Depreciation and
Fixed Asset Sheet for accurate depreciation expense recording.
Conduct semi-annual physical inventory count to ensure FA system up
to date.
. Prepare monthly P&L Budget versus Actual Executive reports including
Actual vs Budget statements for each department and if necessary for
budget revision, meet with each department to revise and discuss
budget needs.
. Prepare journal entries and month end reports and financials for
Chugai Inc using Peachtree Accounting system.
Burberry
January 2010-February 2010
Accountant/Consultant SAP
. Assist Cost accounting team in integration with SAP from JDE in
modules related to distribution, sales, intercompany purchases and
GR/IR and COGS.
. Reconcile Inventory accounts with GL accounts involving Inventory,
including Intercompany and In Transit and GR/IR.
. Reconciliation for year -end preparation of various Burberry units
including foreign entities and currencies.
. Train Cost accounting team in use of SAP modules for data entry,
journal entry and analysis of cost accounting functions.
. Use of BOSS system for period end financial reporting (similar to
Hyperion).
. Reconcile warehouse/distribution inventory with retail stores and
outlets and ensure accuracy of sales and inventory items.
LVMH Inc
2008-2010
Financial Analyst/Accountant
. Major luxury subsidiary Perfumes and Cosmetics division of LVMH Inc.
Report on monthly, quarterly and yearly basis full financials of
Givenchy LLC and Aqua Di Parma LLC
. Monthly basis- bank reconciliations; recurring journal entries
according to budget or revisions of budget; post payroll, account
analysis of all P&L accounts
. Working with Tax department to aide in filing corporate taxes,
including tax package for parent companies in France and Italy to
report on yearly basis and completed seminar in regards to Corporate
Tax.
. Worked closely with AP for Intercompany transactions and ensuring
wire payments went and received correctly in regards to FX and paid
to the correct intercompany account.
. Forecast sales by sku for Aqua Di Parma LLC for yearly budget and
quarterly revisions; work daily with sales and operational team in
Italy to ensure intercompany transactions are accurate.
. Aide controller in building Management Reporting package on monthly
basis after monthly close completed. Includes, P&L on local currency
and consolidated foreign currency levels. Sales analysis including
trends, by product line and channels (i.e. department stores,
secondary stores)
. Work with warehouse and purchasing departments to ensure sales
orders and shipments are in accordance with sales forecast and
reconciling WP warehouse system with JD Edwards
. On monthly basis, report various reports including inter-company
reconciliation with other brands within Perfumes and Cosmetics and
other LVMH divisions; COGS and POSM reconciliations; Balance sheet
analysis; additional schedules including wages and related analysis
and income statement analysis by specific departments
. Use of Intelligence Financial Unit for Aqua Di Parma-based online
financial reporting system-also used for budget and forecasting
. Use of Syrus- financial reporting online system for all LVMH
divisions reporting directly to France.(Similar to Hyperion)
. Analyze Chart of Accounts and compile various reports in JD Edwards,
including P&L, Balance Sheet and department reports
Croda Inc.
2005-2008
Staff Accountant
. P&L Analysis and bank reconciliations and Balance Sheet analysis for
Sederma Inc and Croda Inc
. Preparation of all financial statements and analysis for Sederma Inc
and intercompany transactions with Sederma SAS and Croda Inc
. Budget and Sales analysis along with forecasting for consecutive
months
. Purchase order related transactions affecting inventory and sales;
GR/IR, In Transit and COGS
. Voucher invoices for Sederma Inc and other AP responsibilities as
payments to vendors
. Cash reporting and analysis on monthly basis; sales analysis and
reporting
. Expense report analysis in accordance with IRS regulations
. Freight bill analysis of custom and duties for Sederma Inc and Croda
Inc regarding overseas distribution
. Various government reporting for Croda Inc and its subsidiaries
. Quarterly and yearly tax analysis and preparation for Sederma Inc.
for PWC
Amerada Hess Corporation
2003-2005
Accountant I
. Reconciled monthly property taxes accrual, prepaid accounts, and daily
retail stations bank deposits
. Managed Aging account for bank deposits using Retail Recon and Oracle
PRI
. Prepared various month end analysis and balance sheet account
reconciliations and reports for retail marketing and run various
system reports for other AHC business divisions using SAP
. Reconciled monthly Telecheck /Credit Card for retail stations and
initiate in retrieval process of unpaid large check amounts
. Assisted in daily cash management and reconciliation using Chase
Insight and ensuring the accuracy of journal entries entered into SAP
for cash affecting various business divisions
. Assisted in preparation of reconciliations and worksheets in
compliance with Sarbanes-Oxley
EasyLink Services Corporation
2001-2003
Staff/Tax Accountant
. Prepared financial monthly, quarterly and yearly financial statements
. Aided in completion of the 10Q and restructuring efforts of the
company
. Prepared monthly tax forms of various tax types, including, Sales and
Use, Corporate and Franchise tax under the corporation's five legal
entities
. Followed and researched the statutes and jurisdictions under Federal
law and most of the 50 various state laws
. Used various tax Software programs, including Turbo Tax and Quicken
. Prepared and posted journal entries for the financial statements using
Oracle Financials Database
. Reconciled monthly various bank statements
. Calculated and analyzed monthly commissions for Sales Agents using
calculation standards according and following terms under contracts,
including international standards
. Assisted VP Finance/Treasury with daily cash management and cash
forecasting
. Administered letters of credit for company obligations to customers
and government and use of Chase Insight and Bloomberg systems
EDUCATION:
Kean University, Union, NJ May 2001
B.S.-Accounting GPA 3.775-4.0
Honors: Magna Cum Laude, Deans Honors Graduate
M.B.A. Finance- anticipated graduation- December 2014
SPECIAL SKILLS:
Working knowledge of Microsoft Office. Advanced knowledge of Microsoft
Excel, Oracle Financials, SAP, Proficient in JD Edwards, BIPCS, MAS 90, MAS
500, QuickBooks, Quicken, SAGE FAS Fixed Asset System, SAGE Peachtree
Accounting System, ADP PayExpert, Paychex Payroll Preview Hosting and Time
and Labor Online, Microsoft Infopath, Microsoft SharePoint and SharePoint
Designer, BI (Business Intelligence); Cognos, Solomon, Great Plains,
Microsoft Dynamix and various treasury and tax systems.
Participated in various training courses for advancement in Microsoft
Excel. Training courses for Excelling as a Supervisor/Manager, Payroll
Related Seminars. SAP and BI training, and classes related to SAGE FAS
system.
Knowledge of foreign languages: fluent Italian and some French
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