Human Resources Administrative Assistant
Resume:
BONNIE L. MADDEN
*** *. ******* ****** #*, Los Angeles, CA 90036
***********@*****.***
SKILLS
? 12 Years C-level Support
? 4 Years Legal Secretary
? Typing Speed 80wpm w/no errors
? Proficient in Microsoft Office
Suite (Word, Excel, Outlook,
PowerPoint)
> SalesForce
> Quickbooks
> Calendar Coordination
> Travel & Itinerary Coordination
> Proofreading & Editing
> Spelling, Punctuation, Grammar
> Word Processing & Data Entry
> Effectively Coordinates Calendar
> Shorthand & Transcription
> Excellent Organizational Skills
> Detail-oriented
EXPERIENCE
RONIN STAFFING, LLC, GLENDALE, CA (8/13-PRESENT)
EXECUTIVE ASSISTANT TO THE DEAN, SCHOOL OF DRAMATIC ARTS, USC (Temporary)
. Provided C-level support to the Executive Director of the School of
Dramatic Arts at major university.
. Scheduled appointments and meetings, and maintained calendar.
. Coordinated luncheons, meetings and catering services as required.
. Composed emails to faculty and staff.
. Supervised Administrative Assistant.
SADLER HEALTH CENTER CORPORATION, CARLISLE, PA (6/11-6/13)
ADMINISTRATIVE ASSISTANT TO EXECUTIVE DIRECTOR
. Provided C-level support to the Executive Director and Chief Operating
Officer of a Federally Qualified Health Center (FQHC) Look-Alike 501c3 non-
profit.
. Prepared and proofread correspondence, reports, and proposals for funding
opportunities.
. Coordinated special projects, events, fundraising and related materials.
. Provided support services to the Board of Trustees.
. Coordinated schedule for Executive Director.
. Coordinated travel and accommodations.
. Maintained electronic and paper files, including due diligence files.
. Prepared and updated Board Member and Ad Hoc orientation manuals.
. Maintained grant and funding information, and tracked renewal dates and
reporting requirements.
. Coordinated monthly reports to the Board.
. Compiled data and statistical information for grant writing and reporting
purposes.
. Reviewed and maintained control of sensitive and confidential documents.
. Coordinated meetings, agendas and meeting accommodations.
. Recorded, transcribed and distributed meeting minutes, as appropriate.
EXPRESS EMPLOYMENT PROFESSIONALS, CAMP HILL, PA (02/11-6/11)
MEMBER RELATIONS ASSISTANT (Temporary)
. Provided administrative support to the Government and Member Relations
Department of the Pennsylvania School Boards Association.
. Contacted Superintendents of Schools across Pennsylvania and coordinated
the presentation of awards at school board meetings to honor school board
members for their years of service.
. Maintained database in Microsoft Access.
. Prepared presentation packages.
U.S. CENSUS BUREAU, APOPKA, FL (4/10-8/10)
CENSUS ENUMERATOR (Temporary)
. Visited residences that were not reported on a 2010 Census
Form to the U.S. Census Bureau.
. Accurately completed Enumerator Questionnaire for each
residence.
. Conducted research to confirm the status of each residence as
of April 1, 2010.
. Met with group leader daily to review and submit completed
Enumerator Questionnaires.
VIDEOMINING CORPORATION, STATE COLLEGE, PA (6/04-8/10)
HUMAN RESOURCES & INTELLECTUAL PROPERTY ADMINISTRATOR
(Performed the following duties simultaneously)
Executive Assistance
. Provided C-level support to the CEO, President and Vice Presidents of a
technology company that developed software to gather and analyze shopper
intelligence and customer demographics data for retailers and CPGs.
. Prepared, proofread and edited various reports, newsletters,
research proposals and other documents.
. Composed and edited internal and external correspondence and E-
mails.
. Coordinated meetings, conferences, and travel.
. Created and maintained corporate files and databases.
Marketing Assistance
. Proofread and edited proposals, reports, press releases,
presentations, marketing materials, etc.
. Prepared and processed mass mailings, and performed Internet
research.
. Coordinated tradeshows and related services and logistics;
ordered booths and giveaways.
Human Resources Administration
. Recruited staff, conducted background and reference checks,
and conducted exit interviews.
. Coordinated interviews, travel and accommodations for
candidates.
. Prepared new-hire packages and provided new-hire orientation.
. Created and maintained personnel, I-9, HIPAA and Unemployment
Compensation files.
. Coordinated group insurance benefits.
. Prepared and processed payroll.
. Managed Workers' Compensation claims and maintained COBRA
database system..
. Worked with Immigration Attorney to ensure eligibility status
of foreign employees.
Intellectual Property Administration
. Coordinated the submission of 50+patent and trademark applications to the
United States Patent & Trademark Office (USPTO) and followed up on USPTO
office actions.
. Conducted prior art searches, and maintained intellectual property
database and library.
Office Management
. Greeted visitors, answered phone and screened calls.
. Maintained petty cash, made bank deposits, and provided backup
for AR/AP.
. Purchased equipment and office supplies, and maintained office
machines.
. Participated in facilities and equipment planning.
. Prepared shipments and shipping documents, and distributed
mail.
. Prepared and reviewed expense reports.
THE PENNSYLVANIA STATE UNIVERSITY, UNIVERSITY PARK, PA (4/01-9/03)
DIRECTOR'S ASSISTANT
. Provided executive-level support to the Director of the Institute for
Policy Research and Evaluation and the Associate Director of the Social
Science Research Institute at state university.
. Greeted visitors and answered phones.
. Maintained calendars, maintained files, distributed mail.
. Purchased office supplies and prepared expense reports.
. Updated faculty Curriculum Vitae.
. Prepared correspondence, reports, technical papers, presentations and
research proposals.
. Coordinated workshops, meetings, and travel.
. Transcribed tapes for research investigators.
ACCUWEATHER, INC., STATE COLLEGE, PA (4/99-11/00)
HUMAN RESOURCES SECRETARY
. Provided executive-level support to the Human Resources Manager and Human
Resources Director in a privately owned commercial weather service.
. Processed and tracked resumes and coordinated interviews.
. Maintained applicant and employee files, greeted candidates, and
administered clerical testing.
. Coordinated in-house incentive programs, new-hire welcome events,
employee award ceremonies and company picnic.
. Maintained staff directory and numerous departmental spreadsheets.
. Composed and edited correspondence and reports
. Transcribed tapes.
EDUCATION
. State College Area High School Graduate (Secretarial/Business Course),
State College, PA
. Landmark Forum, Los Angeles, CA, 2012
. Customer Service Professional Certification (15-hour course),
Rockhurst University, August 2012
. Human Resources Generalist Professional Certification (15-hour course),
Rockhurst University, September 2012
. Human Resources Specialist Professional Certification (15-hour course),
Rockhurst University, September 2012
. Human Resources Assistant Professional Certification (15-hour course),
Rockhurst University, September 2012
. Senior Professional in Human Resources (SPHR) training (exam pending),
SHRM, May 2007
. Human Resources and the Law, Rockhurst University, July 2005
. The 7 Habits of Highly Effective People, The Pennsylvania State
University, October 2001
. Human Participants Research Basic Training Seminar, The Pennsylvania
State University, October 2001
. Mastering Supervision (3 credits), The Pennsylvania State University,
Fall 2001
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