Sales Administrative Assistant

PATRICIA CAWLEY

**** ********* **. *-* Baltimore, MD 21236 USA 410-***-**** *.*******@*******.***

QUALIFICATIONS SUMMARY

Accounts Payable Inventory Control Process Improvement

Accounts Receivable Microsoft Office Suite Proficient Import Specialist

Thirty year career in the clothing manufacturing and distribution industry

Extensive knowledge regarding import regulations and able to navigate customs procedures with successful results

Highly organized and detail-focused with extensive experience of accurately handling financial reporting in deadline-

oriented environments.

Skilled in all aspects of recording transactions, posting debits and credits, reconciling accounts, and ensuring

accuracy and completeness of data.

Proficiency in managing accounts payable and accounts receivable, generating invoices and monthly statements for

clients.

Proven ability to identify and implement improvements to streamline processes and increase efficiency and

productivity.

Excellent computer skills; proficient with Microsoft Word, Excel, Outlook and QuickBooks and able to learn proprietary

systems/applications quickly and easily.

PROFESSIONAL EXPERIENCE

BAREFOOT TESS -Baltimore, MD January 2011- June 2012

Responsible for all aspects of daily domestic and international shipments and receiving of inventory. Coordinated US

Customs clearance and arranged both domestic and international delivery. Prepared exported shipments to UK, Canada,

Australia, New Zealand and various other destinations.

ULLA POPKEN – Glen Arm, MD October, 2001 – October 2010

Administrative position responsible for international shipments, catalog data, various quarterly reports and the

maintenance of data tracking systems.

Administrative Assistant

Maintain weekly sales data on catalog orders. Compile quarterly sales analyses. Compile reports regarding

catalog usage and efficiency. Type correspondence, maintains data tracking systems, and prepares online

shipments and other administrative functions as necessary. Responsible for cycle inventory counts. Implemented

monthly back orders checks.

Import Coordinator

Prepare and coordinate import shipments. Maintain U.S. corporate databases for purchase orders, inventory and

shipment invoices. Provide approvals for final shipment of products. Maintain interface between internal and

external customers. Successfully implemented US Customs and Border Patrol 10 + 2 Import Security filing 6

months ahead of the mandated date.

May, 2001 – Oct, 2001

SPECIAL RESPONSE CORPORATION - Hunt Valley, MD

Financial position responsible for the production and accuracy various financial systems including the general ledger and

payroll.

Payroll Specialist

Responsible for the management of financial transactions and record keeping with strict attention to detail.

Verified and posted transactions to general ledger. Prepared bi-weekly payroll. Reconciled and balanced payroll

Continued…

account. Compiled statistical reports for management. Generated weekly statements and invoices for

customers. Communicated with customers to address inquiries and resolve issues.

PATRICIA CAWLEY

TOM JAMES CORPORATION– Baltimore, MD September, 1980 – May, 2001

(FORMERLY HAAS TAILORING)

Supervisory position responsible for office management of custom tailoring manufacturer and retail sales

Office Manager

Supervised twelve full-time employees. Responsible for office management including day to day operations as

well as performing monthly and quarterly reports. Prepared daily reports and summaries detailing company’s

production reports. Ensured accurate and timely processing of accounting data. Performed accounts receivable

functions, balancing cash and posting sales invoices. Prepared daily bank deposit s. Prepared weekly payroll.

Responsible for the accurate posting of transactions into proprietary company accounting system. Represented

the company at trade shows.

EDUCATION

TOWSON CATHOLIC HIGH SCHOOL – Baltimore, MD

ESSEX COMMUNITY COLLEGE – Baltimore, MD

TRAINING

Imports and Customs Compliance

Microsoft Office Suite

Quicken Books

AS 400

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