Administrative Assistant Office

SHARON ESTES

San Jose, CA *****

************@*******.***

408-***-**** Home / 408-***-**** Cell

OBJECTIVE: To find a position as a Legal Secretary in a congenial office

where my skills and background will contribute to the effective

running of its business

SUMMARY OF EXPERIENCE:

* 15+ years experience as a Legal Secretary, e.g., litigation,

corporate, intellectual properties, M&A

* Ability to organize and complete large projects quickly within

tight deadlines with little or no supervision

* Experienced at managing small offices, bookkeeping, scheduling,

installing and implementing new software

* Great team player in diverse organization, strong written &

verbal communication, organized and self-motivated

* Wrote simple, concise policies and manuals which saved time

allocated to these procedures

* Solution driven, attention to detail and able to prioritize

work to balance multiple projects

SKILLS: Microsoft Office, Microsoft Word, Excel, PowerPoint (Certificate

2011), Access (Certificate 2011), WordPerfect, Visio, Legal MacPac,

Workshare Compare, Interwoven iManage Database, ProLaw Database, Lexus,

WestLaw, HotDocs, E-filing, Outlook, Adobe, QuickBooks, Legal Solutions,

Summation, TurboTax, CJIC, ICS, & more. Easily comprehends new software &

databases. Creates queries for database systems. Transcription. Operate &

maintain office/postal machines. Licensed Realtor.

EXPERIENCE:

WILLIAMS LEA, On-Site Outsourcing Business, San Francisco - Law Office

located in Menlo Park, California 2/2012-9/2012

LEGAL DOCUMENT PRODUCTION SPECIALIST

. Created & edited complex pleadings, proposals & documents for

attorney's, e.g., litigation, corporate, business, patent, tax, estate

planning, intellectual properties, mergers & acquisitions using Word,

Excel, PowerPoint, Visio, Adobe, Legal MacPac

. Provided expert advice to staff by resolving/troubleshooting issues,

e.g., document & computer problems in a timely manner

. Advised/trained/coached clients on correct usage of Word (TOA/TOC),

Excel, PowerPoint, Visio & other software/database

. Produced data system reports, recordkeeping, projects, solution

driven, time entries with emphasis on accuracy and quality

. Effectively communicated directly or via e-mail with clients, staff,

and manager on job issues

. Handled highly sensitive and/or confidential documents and

information

CITY OF SAN JOSE, OFFICE OF THE CITY ATTORNEY, San Jose, California

9/2001-5/2010

LEGAL ADMINISTRATIVE ASSISTANT

. Coordinated & organized complex litigation cases

including planning and providing support, large

mailings, individual letters, indexing, filing,

scheduling depositions, arbitrations, meetings and

tracking of the same

. Produced pleadings, discovery, interrogatories, motions,

TOC, TOA, POS, jury instructions, E-filing

. Maintained attorneys' calendars, ticklers and phones,

followed up on meetings, depositions, arbitrations,

litigation cases

. Provide executive level support to upper management and

staff, including meeting preparation, presentations

. Generated, sorted, reorganized various complex,

confidential details, responsible for accuracy of up to

1500 page pleading

. Responsible for opening, maintaining and closing all

claims against the City of San Jose using ProLaw

Database

. Intake, input, monitor, prepared documents and

correspondence for all claims against the City of San

Jose

. Used initiative & independent judgment within

established guidelines; maintained standard procedures

and practices

. Excellent communications skills; maintained cooperative

working relationships with those contacted in the

course of work

. Organized own work, set priorities, met critical

deadlines, solution driven

. Manage events, e.g., venue selection, catering, food

preparation, themes, decorations, and gifts

LAW OFFICES OF BARRY F. McCARTHY, Attorney at Law, San Jose, California

3/1999-8/2001

LEGAL SECRETARY/OFFICE SUPERVISOR/ACCOUNTING CLERK

. Prepared, formatted, served pleadings and documents;

calendar & tickler for senior attorney

. Responsible for all office matters including AR, AP,

QuickBooks, phones, supplies, machines

. Provided business, legal and hearing preparation and

support for three attorney

. Reorganized filing & database systems, purchase orders,

invoice tracking, bookkeeping

CAXTON-ISEMAN CAPITAL, INC., Private Investment Firm, Menlo Park,

California 8/1998-3/1999

EXECUTIVE ASSISTANT/LEGAL SECRETARY

. Responsible for all executive assistance and legal support

to managing director of venture capital company

. Coordinated calendar, tickler file, meetings, extensive

travel; reconciled expense reports and invoices

. Participated in key projects with high level executives in

a professional, effective manner

LAW OFFICES OF CHARLES F. CUMMINS, Attorney at Law, San Jose, California

11/1995-8/1998

PARALEGAL/LEGAL SECRETARY/OFFICE SUPERVISOR/ACCOUNTING CLERK

. Administered secretary/paralegal support for civil

litigation/business attorney

. Assisted attorney with cases, calendaring, communicated

with clients, clerks, counsel

. Prioritized & generated contracts, pleadings, settlement

agreements, letters, living trusts, evictions

. Responsible for all bookkeeping, AR, AP, payroll and

supporting documentation

EDUCATION: De Anza College, Cupertino, AA Degree Paralegal

Honor Society, Magna Cum Laude, Phi Theta Kappa - GPA 3.87

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