Executive Assistant

Eleanor M. Sullivan

** ******* *****, ***. ***, Chatham, NJ 07928 Home: 973-***-****

Mobile: 617-***-**** Email: ************@*****.***

Summary

Highly polished and professional Sr. Executive Assistant with over 10 years

of Executive Assistant, Technical, and Office Management experience

supporting C-Level Executives and their management teams.

SKILLS

. Databases: Oracle, SQL Server, MS Access, SEAS Contracts Database

. Operating Systems: Windows XP, 2003, 2007, 2010

. Software: Highly proficient in Microsoft Word, Excel, PowerPoint,

Outlook, Access, Visio, Lotus Notes, ReqLogic Financial Reporting,

Adobe Acrobat PDF Converter

. Tools: Concur Expense Reporting, Ultramar/Ariba / Egencia Travel

service

. Talents: Highly organized, possessing excellent Project Management

skills; Ability to effectively prioritize responsibilities to meet

deliverables; Quick and eager learner, possessing a can-do attitude;

Ability to interact with all levels of Executive Management

PROFESSIONAL EXPERIENCE

Executive Assistant to the Chief Human Resources Officer

CIT Group Inc., Livingston, NJ (Contract Position) Jan

2013 - June 2013

Executive Assistant to the Chief Human Resources Officer and HR Business

Partners, supporting very busy professionals within a global Human

Resources department. Perform heavy calendar management, scheduling

appointments on site in the Livingston, NJ office as well as the New York

City office and international CIT sites. Prioritize executive's email and

demands of his time. Coordinate extensive domestic and international

travel arrangements for executives. Process expense reports in a timely

manner. Prepare Excel spreadsheets and PowerPoint presentations for high

level meetings. Heavy scheduling of candidate interviews, interviewing in

person and via video conferencing between offices. Maintain organizational

charts. Assist in floor planning and office moves.

Executive Assistant to the Chief Legal Officer

Ipsen Biopharmaceuticals, Inc., Basking Ridge, NJ (Full Time Employee)

Feb 2012 - Dec 2012

Executive Assistant to the Chief Legal Officer, supporting five lawyers and

a Contracts Manager within the Legal department of a recently relocated

pharmaceutical company. Performed heavy calendar maintenance, scheduling

appointments on site in the Basking Ridge, NJ office and in the Paris,

France corporate headquarters. Coordinated extensive domestic and

international travel arrangements for Legal team. Processed expense

reports in a timely manner. Prepared Excel spreadsheets and PowerPoint

presentations for high level meetings. In charge of monthly accruals and

department budget to ensure purchase orders are in place for all spending

activities. Prepared department budget for 2013, following trends set in

2012. Assisted Contracts Manager in the training of employees with

entering contracts into the database that circulates them for approval.

Member of the S.T.A.R. Recognition Committee, which recognizes and rewards

performance above and beyond the normal daily requirements of one's job.

Executive Assistant to the Chief Information Officer

Tiffany & Co., Parsippany, NJ (Temporary Position) Nov

2011 - Jan 2012

Executive Assistant to the Chief Information Officer and VP of Information

Technology. Performed heavy calendar maintenance, scheduling appointments

on site, in New York City, and internationally via video conferencing.

Coordinated travel arrangements, processed expense reports, and assisted

with various projects as needed. Prepared Excel spreadsheets and PowerPoint

presentations for high level meetings. Chronicled time and attendance

records for all of IT (120 people).

Senior Executive Assistant to the Chief Executive Officer

Gulf Oil, Framingham, MA (Full Time Employee) July

2007 to Nov 2011

Executive Assistant to the Chief Executive Officer of the Gulf Oil and

Cumberland Farms group of companies. Supported the CEO and his executive

team, including the President of Gulf Oil, the Chief Commercial Officer,

and the Chief Legal Officer, coordinating travel arrangements, scheduling

on and off site meetings, processing expense reports, and assisting with

various projects as needed. Prepared Excel spreadsheets and PowerPoint

presentations for high level meetings. Compiled and prepared the quarterly

board reports, secured downtown Boston meeting spaces, coordinated board of

directors' travel arrangements and arranged catering needs. Provided

personal assistance to the CEO, coordinating family travel and handling

other personal family related tasks as needed. Planned and coordinated the

annual holiday party, securing event space, working with caterers and event

planners.

Office Manager / Executive Assistant

Orthocon, Inc., North Brunswick, NJ (Ortho-biologics) (Full Time Employee)

Sep 2006 - July 2007

Office Manager for orthopedic Research and Development Start-up Company,

reporting to the Chief Scientific Officer. Carried out general

administrative, office management, and document control responsibilities

for the company. Coordinated travel arrangements, scheduled on and off

site meetings, processed expense reports, and assisted with various

projects as needed. Responsible for ordering office supplies, furniture

and computer equipment as needed. Maintained computer network, printers

and phones. In charge of documentation control for the Quality Assurance

department and the maintenance of human resources and personnel training

files.

Executive Assistant

Osteotech, Inc., Eatontown, NJ (Ortho-biologics) (Full Time Employee)

Nov 2004 -Sep 2006

Administrative Assistant to the Senior Directors and Managers in the

Research & Development department, supporting all personnel within R&D.

Coordinated travel arrangements, scheduled on and off site meetings,

processed expense reports, and assisted with projects as needed. Assisted

the Intellectual Property Coordinator with processing, maintaining and

documenting all patent applications and issued patents, corresponding with

attorneys and entering information into the Intellectual Property database

(FileMaker Pro). Maintained corporate library, researching and documenting

the receipt of medical journals and books and entering them in to the

Reference Manager database.

Executive Assistant

Rosenfarb Winters, LLC, Tinton Falls, NJ (Contract Position)

June 2004 - Nov 2004

Executive Assistant to the Senior Managing Director of the Matrimonial

Forensic Accounting group, supporting partners and senior managers with

daily correspondence to attorneys and clients, organizing meetings, keeping

calendars of appointments, preparing travel arrangements and expense

reports. Assisted Marketing and Recruiting Managers in preparing marketing

correspondence and coordinating interviews.

Administrative Assistant

Geraldine Thompson Care Center, Allenwood, NJ (Temporary Position)

Mar 2004 - June 2004

Assistant to the Facility Manager of a large nursing home. Processed the

payroll for maintenance staff. Initiated purchase orders for materials

needed in the maintenance department. Processed expense reports, scheduled

meetings, and carried out various administrative projects for the senior

management.

Executive Assistant to the Chief Executive Officer

Misys Healthcare Systems, Tinton Falls, NJ (Full Time Employee)

Mar 2001 - Sep 2003

Executive Assistant to the Chief Executive Officer, Vice President of

Sales, and the Vice President of Operations, relieving busy executives of

all administrative tasks. Successfully produced the monthly executive board

reports and recorded minutes at monthly board meetings. Prepared expense

reports, coordinated travel arrangements, calendared appointments and

organized on and off site meetings and functions. Managed various projects

for senior management and conducted new hire orientations.

EDUCATION

* Graduate of DeVry Technical Institute, Woodbridge, New Jersey

Technical Diploma/Certificate, Computer Programming for Business

Applications, 1993 - GPA 4.0

* Notary Public, Certified in Morris County, New Jersey, 2012

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