Management Office

Veeraswamy Saanam

SYNOPSIS

. Executive - Administration & Secretarial Operations with 10 plus years of

experience with communication skill and ability to work well both in team-

oriented and self directed environments, commitment and passion to make a

significant contribution.

. Accomplished professional dedicated to making the lives of busy

executives easier. Provide comprehensive administrative services,

manage busy calendars, arranging meetings, draft letters, prepare agenda,

drafting minutes and preparing presentations, meet & greet visitors,

appointments, arranging teleconferences, coordinating travel and

efficiently handle daily office tasks including Housekeeping, Cafeteria,

Office Equipments, Transportation, Printing & Stationery, Petty cash

handling, Vendor Management to enable smooth flow of day to day

operations.

. Exceptional work ethic, ability to work without the need for direct

supervision, multi-tasking, confidentiality, guest relations,

interpersonal skill and timely completion of all assignments.

. Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).

PROFESSIONAL EXPERIENCE

Oct 2007 - till date: Working in a reputed company in Hyderabad

Executive - Administration & Secretarial

Information Management:

. Function as an information hub.

. To undertake research and obtain information on behalf of senior staff

to assist with decision making process.

. Maintain files /documents in an easily retrievable manner.

. Generate business relevant reports and presentations.

. To undertake with complete discretion and in confidence tasks of

sensitive and confidential.

Correspondence:

. Open and sort email.

. Drafting replies to routine emails, letters and faxes.

. Preparation of Agenda, Minutes of Meeting, presentations etc.

. Attend and manage telephone calls.

. Keeping and maintaining an accurate record of correspondence including

hard copy and electronic.

. To manage timely output and delivery of documentation.

. Sound knowledge of Word, Excel, PowerPoint and Outlook.

Calendar Management:

. Schedule and manage Executives' calendar.

. Schedule and confirm appointments with Executives and visitors.

. Arrange meetings and other appointments and coordinate required

amenities.

. Keep track on schedules and remind on the same.

. Give proactive and timely updates.

Travel Management:

. Ticketing (domestic and overseas).

. Coordination with travel agent for VISA and other documentation.

. Accommodation/hotel booking and coordination.

. Organizing foreign exchange for overseas travel.

. Preparing travel expense statements.

Administrative support:

. Proactive administrative support to the Management with day to day

business.

. Function as custodian of materials/documents and keeping track of its

movements.

. Taking care of inbound and outbound couriers.

. Petty cash management and bills receivables and payment.

. Meet and greet visitors and maintain positive relationship.

. Establish rapport with key people in the organization.

. Research and purchase of office requirements and supplies.

. Time management and stress management.

. Flexibility in working environment.

Jun 2006 - Oct 2007: Navabharat Power Pvt. Ltd., Hyderabad, a Unit of

Malaxmi Group of Companies

Secretary to VP - Engineering

. Was involved in preparation of detailed project reports.

. Meet and greet guests and arranging meetings.

. Preparation of presentations and correspondence.

. Travel & Transport arrangements.

. Petty cash management.

. Maintain hard copy and electronic filing system.

. Attending telephone calls.

. Monitoring Outlook.

May 2005 - Jun 2006: Lanco Amarkantak Power Pvt. Ltd., Korba Site Office,

Chhattisgarh State

Secretary to Sr. Vice President (Project) - Site Office

. Was involved in establishment of new office.

. Correspondence with Govt Depts., (Revenue, Collector office, Pollution

Control etc.)

. Preparation of Daily/Weekly Project reports.

. Preparation of Power Point presentations.

. Travel arrangements including booking of air tickets and hotel

accommodation.

. Preparation of travel expenses statements.

. Petty cash management including receivables and payables.

. Day-to-day Admn related jobs.

Quickly became a trusted assistant to the Vice President and executive

staff and earned a reputation for maintaining a positive attitude and

producing high-quality work.

Jan 2001 - May 2005: Progressive Constructions Ltd., Hyderabad

Executive Secretary - Tender Department

. Worked in Tender Department.

. Assisted in preparation of tender documents.

. Submission of tender documents.

. Travel arrangements and preparation of tour reports.

. Taking care of visiting guests.

. Correspondence.

December 1987 - December 2000: The Southern Pesticides Corporation Ltd. (A

Public Sector Enterprise under Govt of India) Hyderabad

Worked as Assistant Admn-cum-Personnel Officer - Reporting to Company

Secretary & GM (Admn)

. Assisted in arranging Board Meetings and Committee Meetings.

. Preparation of Agenda, Minutes of Meeting and dissemination and follow up

action.

. Submission of returns with ROC, Employment Exchange & renewal of licence

with Labour Office.

. Maintenance of office files, confidential files, employees' attendance,

leave record, claims etc.

. Liaison with ACL and Union.

. Coordination with Accounts Dept in submitting PF & ESI returns.

. Work in respect of recruitment, conducting interviews, offering

appointment letters.

. Travel & hotel including transport arrangements for executives.

. Appropriate and timely communication.

. Procurement of stationery, office equipment and AMC.

. Operate office equipment such as photocopier, fax machine.

. Co-ordination with other departments to collect information so that the

same is provided to the Top Management

. All other administrative jobs.

EDUCATION

1981 B.Com., from Osmania University, Hyderabad.

1991 Post Graduate Diploma in Industrial Relations & Personnel Management

from Bhavan's College of Communication & Management, Hyderabad.

2013 Certificate course in HR Applications & Statutes.

IT FORTE

. Typewriting - Higher Grade

. Shorthand - Higher Grade (120 w.p.m.)

. MS-Office (Word, Excel and PowerPoint)[pic][pic][pic]

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