Assistant Executive

Tracey Prothro

**** ***** ***** **** ( Randallstown, MD. 21133 201-***-**** (

************@*****.***

To Whom It May Concern:

I am writing this letter to express my interest in the Executive

Assistant Positions posted on your website. I have attached my resume for

your review and would appreciate all consideration for a position.

I recently relocated from New Jersey to Maryland. Therefore, I am

actively seeking employment and do not seek relocation assistance.

My resume reflects my extensive experience providing programmatic and

administrative support to public sector officials and financial services

executives. Additionally, I utilize my communication, organizantion and

management skills to work directly with senior staff to ensure efficient

execution of projects and special events.

Please contact me at 201-***-**** if I can be of further assistance.

Thank you for your time and consideration.

Sincerely,

Tracey Prothro

Tracey Prothro

3610 Briar Stone Road ( Randallstown, MD. 21133 201-***-**** (

************@*****.***

Executive Assistant

Analytical, Efficient, Detail-

Oriented, Confidential, Organized

Analytical, detail-oriented Senior Executive Assistant with a Masters

Degree and proven track record for producing quality service and support

within strict timelines. Possesses excellent communication, organizational,

time management, and problem solving skills. Manage diverse administrative

functions in a fast-paced and corporate environment while exercising

independent judgment, decision-making abilities, and confidentially. ?

PROFESSIONAL EXPERIENCE

* ORBIMED ADVISORS, New York, New York ( September 2010 - July 2012

Executive Assistant at world's largest healthcare-dedicated investment firm

with approximately $6 billion in net assets under management.

Executive Assistant to Senior Managing Partners

. Provided administrative support to 3 senior partners in New York

office, 6 managing directors in New York, San Francisco and Israel

offices.

. Ensured correspondence and emails were read and responded to within 24

hours of receipt.

. Secured last-minute international travel visas for Partners visiting

India and China.

. Orchestrated detailed domestic and international travel arrangements

(ground, air, and hotel).

. Managed extensive and changing travel and meeting calendar for senior

managing partners.

. Processed travel and expense reimbursement expenses in a timely

manner.

. Coordinated video and audio conference calls with colleagues and

clients across multiple time zones.

. Collected and collated meeting materials.

. Served as the first point of contact for all prospective, current, and

past clients and investors

. Personal assistant tasks as needed.

. Updated Outlook database of 5,000 personal and professional contacts.

. 24/7 Blackberry accessible.

. Acquired and scheduled last minute dinner reservations at 5 star

restaurants in New York, California, Israel and India.

. Ordered breakfast, lunch and dinner as requested for private company

meetings.

. Planned all firm events: Annual Investors Meeting, Poconos family

retreat, Christmas Party.

. Organized private holiday party at the home of Senior Partner for 80

prestigious Venture Capitalists.

* AIG SUNAMERICA ASSET MANAGEMENT CORP., Jersey City, New Jersey

(September 2007 - October 2009

Executive Assistant at financial investment firm that manages 106 accounts

totaling an estimated $33 billion of assets under management.

Executive Assistant to the Chief Executive Officer

. Provided administrative and personal support to CEO, served as primary

gatekeeper.

. Attended Human Resources committee meetings on behalf of CEO.

. Scheduled and maintained personal and professional travel

arrangements.

. Orchestrated CEO's personal jet travel including flight plans, fuel

locations, and reserved hangar space.

. Prepared expense report in a timely manner.

. Ensured holiday cards for 300 Financial Services CEO's and executives

were delivered on time and to correct addresses.

. Managed personal and professional calendar of meetings, appointments,

conferences etc.

. Drafted correspondence, talking points and letters.

. Coordinated, edited, and distributed materials for budget meetings,

board meetings, corporate presentations.

. Used FactSet to create daily market reports for Chief Investment

Officer, Portfolio Managers and the Trading floor.

Tracey Prothro

( Page 2 (

***********@*****.***

* NEW YORK TRIAL LAWYERS ASSOCIATION, New York, New York ( April 2007-

September 2007

Policy Director at a 4,000 member trade-association aimed at supporting New

York State legislative initiatives relating to the civil justice system.

Policy Director

. Advised the Executive Director and NYSTLA leadership on policy

matters.

. Prepared written correspondence on insurance and labor law issues for

submission to the members of the New York State legislature.

. Communicated with New York legislative counsel, state departments,

agencies and boards.

* MARYLAND DIVISION OF CORRECTION, Baltimore, Maryland ( April 2005 - April

2007

Special Assistant, who advised Commissioner on management issues impacting

operations of the agency's facilities employing more than 10,000 staff with

an annual budget of over $600 million.

Special Assistant to the Commissioner

. Prepared and briefed Commissioner for meetings by developing

background materials.

. Scheduled and attended meetings, site-visits and special events,

organized logistics and agendas.

. Tracked legislation, prepared bill analyses, developed fiscal notes,

drafted legislative testimony.

. Supervised support staff.

. 24/7 Blackberry accessible

* CORPORATION FOR ENTERPRISE DEVELOPMENT, Washington, DC ( January 2003 -

April 2005

Assisted the Policy team CFED of a multi-faceted organization working at

the local, state and federal levels to create economic opportunity that

alleviates poverty.

Policy Associate

. Organized special events and meetings on asset-building and small

business development issues.

. Developed newsletters to educate state/federal policymakers on

legislation aimed at expanding economic opportunities for low-income

populations.

. Supervised and developed assignments for interns.

EDUCATION

Masters in Public Administration, 2003

Concentration, Non-Profit Managment

New York University, New York, New York

Bachelor of Arts in Government and Politics, 1998

Minor, African American Studies

University of Maryland College Park, College Park, Maryland

COMPUTER SKILLS

Microsoft Office, Word, Excel, PowerPoint, SAP, Quick Books, FactSet

Contact this candidate