Payroll Clerk
Resume:
KATHLEEN BAILEY
Anaheim, CA 92806
********@*********.***
OBJECTIVE: To acquire a payroll/data entry position.
KEY QUALIFICATIONS:
Payroll weekly, bi-weekly, semi-monthly, non-union, union, local and out-of-state
Timekeeping Data Entry
SOFTWARE:
PeopleSoft 8 Microsoft Office
JD Edwards One World Kronos
ADP-Enterprise, ADP-Oracle based in-house system Quickbooks
Total Service 9.0
WORK EXPERIENCE
PAYROLL CLERK 2012 – 2013
AMERICAN LEAK DETECTION Santa Ana, CA
• Audit work orders to verify job tickets, customers, invoice number, amount and insurance co.
• Download proper payroll packet, prepare for current payroll including commission rates, split commissions for
shared jobs for each technician.
• Enter technician (up to 16) Teletrac hours into Excel spreadsheet bi-weekly.
• Enter (up to 10) helper hours to correct technician, then type total hours to payroll summary page.
• Add job costs for each technician to correct ticket number or summary page.
• Verify any after hour information, technician hours, and commissions linked to correct individual.
• Audit all calculations on summary page to verify accuracy.
• Prepare GL list below summations.
• Check the OC checks, attach payroll sheet to each technician’s check and place in their mailbox.
• Prepare journal entries from bank’s payroll information. Create AP invoice from that sheet.
• Cash receipts – write ticket/invoice, account numbers, account name on each check/credit card received before
input into Total Service for Orange County, San Diego, and Hawaii. Apply complete payments to each
account for zero balance.
• Research checks that have incomplete information by calling insurance company or customer.
• Filing as necessary.
PAYROLL CLERK 2012
WORKFORCE OUTSOURCING Orange, CA
• Entered new hires and updated temporary employees as needed, using Apex system.
• Calculated timesheets/timecards for accuracy. Entered them into payroll system and ran reports time entry,
payroll reports, checks, and invoices.
• Entered aging reports for invoices.
• Caught up filing invoices for second quarter.
• Assisted with garnishments, researching employee information, filling in paperwork.
JOB SEEKER 2009 – 2012
Kathleen Bailey Anaheim, CA
• Kept office skills updated through online courses for Excel 2007 and 2010, Outlook 2010 and Word
2010. Took online courses for Resume Writing, Grant Writing, and Copywriting.
• Wrote resumes, blogs
• Volunteered at Fullerton Arboretum.
• Personal assistant to neighbors, pet/ house sitter, pool caretaker.
• Learned to excel at budget management.
PAYROLL/ACCOUNTING CLERK 2008
APPLEONE EMPLOYMENT SERVICES Brea, CA
Placed at George Weston Bakeries for short term contract job Placentia, CA
• Processed up to 90 union timesheets weekly, coded hours by department, shift differential, special pay, audited
edits.
• Completed monthly union reports, then used Excel formula to verify amounts.
• Oversaw transition of payroll process to centralized PA office, created shortcuts that increased efficiency and
accuracy.
• Matched invoices/purchase orders/packing slips then coded invoices for payment by Canadian corporate office.
• Created Excel spreadsheet for plant supervisor to track shoe allowance for plant employees - potential savings
of $80 annually per employee.
• Wrote Excel spreadsheet for accounting supervisor to ease finding invoices in system. Saved 5 – 10 minutes
per invoice.
• Created quick find system for all MSDS sheets as I updated books for two departments, using Excel
spreadsheet with columns for page location in book, company name, address and website.
PAYROLL SPECIALIST 2005 – 2007
EMCOR FACILITIES SERVICES Costa Mesa, CA
• Entered bi-weekly timecards/timesheets for up to 300 employees for multiple clients.
• Verified all benefit hours, resolved any discrepancies. Wrote/entered adjustments as needed for hours, job
numbers, and retro pay.
• Caught keying error in10-page spreadsheet during proof read of edits. Also saved countless man hours writing,
verifying, keying and editing corrections. Audited garnishment checks against reports, copied, mailed checks,
then filed check copies to correct folder.
• Created a list of all payroll folders that enabled rapid data access.
TEMPORARY AGENCY ASSIGNMENTS 2003 - 2005
PAYROLL CLERK-Joint Ventures, Orange, CA; PAYROLL CLERK-Harte Hanks/Pennysaver, Brea, CA;
TIMEKEEPING/DATA ENTRY CLERK-St. John Knits, Irvine, CA; PAYROLL CLERK-Dynamic Details,
Anaheim, CA; ADMINISTRATIVE ASSISTANT-Interior Dimensions, Garden Grove, CA, Kelly Services,
Kimco Staffing Services, Volt Services, Sedona Staffing
• Have handled loads of up to 3000 employees, both local, out-of-state and union.
• Audited daily edits for accuracy in hours, cost, equipment codes and authorizations.
• Used alpha folder to facilitate matching checks/timesheets with correct foreman.
• Matched commission information sheets to checks for sales reps, then shipped all So. CA region checks by
FedEx with timesheets.
• Created file system to separate time off forms (vacation, sick, etc.) by pay date for ease in processing.
• Redesigned outlets timesheets for better readability of faxed copies.
• Applied estimated dollars to correct job folder. As jobs were completed, created invoices for appropriate
contractor. Wrote manual checks for invoices/bills as received.
• Created Excel spreadsheet for company owner to show distribution of W-2 forms.
PAYROLL CLERK/ASSOCIATE 2003
RICOH ELECTRONICS Tustin, CA
KIMCO STAFFING SERVICES Irvine, CA
• Audited Kronos timekeeping system to assure accurate information for Georgia plant.
• Entered requests for benefit pay (vacation, bereavement) for hourly employees at Georgia and California
plants.
• Verified all late hours for hourly employees and entered them into ADP.
• Completed manual checks for California and Georgia employees as needed.
• Processed all employee verifications in a timely manner.
• Prepared bi-weekly payroll summary and quarterly reports of all wages, taxes for California and Georgia for
manager.
PAYROLL SPECIALIST/ASSOCIATE 1996 – 2002
CORESTAFF SERVICES Brea, CA
• Audited and entered up to 900 employee timesheets weekly.
• Contributed to the processing a weekly payroll of up to 2.75 million dollars.
• Interfaced with internal and external customers to process payroll and billing.
• Accurately matched employee timesheets to client invoices.
• Created weekly electronic invoices to meet special client needs.
• Composed and wrote a departmental instruction manual for various clients.
EDUCATION/TRAINING
Outlook 2010, Skillport training program
Excel 2007, Prove-It training program
Quickbooks, Prove-It training program
Diploma, A.A. General Education, Cypress College, Cypress, CA
Certificate, Accounting Principles, ROP, North Orange County, Anaheim,CA
Contact this candidate