Manager Executive Assistant
Resume:
**** (home)
650-***-**** (mobile)
Palo Alto, CA 94303
email: ***********@*****.***
PROFESSIONAL EXPERIENCE / ACCOMPLISHMENTS:
ELECTRONIC ARTS, Redwood City, CA (Contract Position through Premier
Staffing) July 2012 - Sept 2012
Electronic Arts is a global leader in digital interactive entertainment
delivering games, content and online services for Internet-connected
consoles, personal computers, mobile phones and tablets.
Executive Assistant to the Senior Vice President, Games Label Marketing
. Maintain calendar and schedule for extremely busy executive whose
meetings and conference calls were constantly changing. It is necessary
to prioritize her schedule and maintain flexibility to accommodate last
minute meetings and special requests from senior management as well as
her direct reports. Calendar management is made additionally complex
because her manager is based in Stockholm so time zone considerations
have to be taken into account for approximately 30% of the meetings.
There is a great deal of time-sensitive planning because of her
responsibilities as press liaison for EA Games and their release dates.
. Worked with corporate travel department to arrange domestic and
international travel. Trips are often arranged with only one day notice
so arrangements require speedy settlement of travel details regarding
flights, accommodations and other special needs (car service, hotel
meeting space, etc.). International travel can consist of visits to
several countries on a single trip as the corporation has offices in many
US, Canadian and European countries.
. Reconciled expense reports for the SVP and her direct reports.
Utilizing their online expense reporting system which is tied directly to
corporate card usage, I was able to clear past expenses and ensured that
current expenses were submitted for payment in a timely manner.
. Worked with Human Resources and Facilities for the on-boarding of new
hires. This included permanent and contract employees and required
coordination with the IT department to assure that the new employee had
immediate access to the internal portal and email identity and access as
well as ensuring that facilities provide the proper equipment (laptop or
desktop computer, monitors, software) so the employee could be up and
running on their first morning onsite.
P. R. TAYLOR GROUP, INC., Palo Alto, CA (Contract Position through Palo
Alto Staffing) January 2012 - April 2012
P. R. Taylor Group is a premier real estate development firm based in Palo
Alto, CA.
Executive Assistant and Office Manager to the Managing Partner
. Provide Executive Assistant support to the Managing Partner of a real
estate development firm. Worked with their Contact Management Database
system called SalesLogix to maintain new and existing contacts and link
them to the proper affiliations. Assisted the part-time accountant with
reconciling bank statements and bill payment. Created spreadsheets for
organizing accounting procedures for different company entities.
Maintained confidentiality while assisting on special projects.
NOSAL PARTNERS, San Francisco, CA
July 2010 to July 2011
Nosal Partners is a mid-sized executive search firm that delivers
customized executive search to a worldwide clientele.
Executive Assistant and Project Coordinator, Executive Search Firm
. Maintain extremely complex schedule and calendar for the CEO who travels
approximately 70% of the time. Includes scheduling business development
meetings with potential clients; phone or in-person meetings with clients
and video or phone interviews with candidates. An additional challenge
is that the CEO prefers a hard-copy calendar so with the constantly
changing schedule, an email must be sent to add any new meetings to the
schedule.
. Work with client CEOs, Board Directors, Private Equity partners and Human
Resources professionals to schedule meetings and arrange update calls and
meetings.
. Work with travel department to arrange domestic and international travel.
With shifting priorities, am able to make immediate changes to travel
schedules to allow the CEO to augment effective time management and make
the most of increased revenue potential.
. As project coordinator, schedule candidate interviews with clients,
coordinate travel for candidates to meet clients and maintain intricate
database of information and research data.
VARIAN INC. (Contract Position through Palo Alto Staffing)
August 2009 - June 2010
Varian Inc. is a premier measurement company and a technology leader in
chemical analysis, life sciences, electronics and communications. Varian
was acquired by Agilent Technologies in July 2010.
Executive Assistant to the Vice President of Strategic Marketing
Provided Executive Assistant support to the VP, Strategic
Marketing including heavy calendaring, arranging international and domestic
travel, reconciling expense reports. Also served as database administrator
for new consultative selling tool for global sales and marketing teams.
Planned on-site conference for Global Marketing managers. The manager was
a key contact person during company's acquisition requiring me to handle
extremely confidential information.
CTPARTNERS (Formerly Christian & Timbers), Menlo Park, CA
July 2006 - November 2008
CT Partners is a leading performance driven executive search firm serving
clients across the globe.
Executive Assistant to the Partner, Executive Search Firm
. Coordinate schedules for the Partner to include in-person or
videoconference meetings with candidates and meetings / conference calls
with clients. Meetings include sales presentations to new clients,
weekly status update calls with existing clients and candidate
interviews.
. Coordinate all activities for Next Generation Directors' Dinner, a thrice-
yearly event where high-level executives who currently have little or no
board experience would be able to meet and discuss board service with
executives who currently sit on Boards of Directors. The event is kept
to a small number (less than 20) to allow the conversational flow of
ideas and provide a
Christine Kushner
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"training" forum for executives who aspire to board service.
. Managed personal aspects of the partner's schedule including bill
payment, immigration paperwork, technologies issues and other ad hoc
personal errands and assignments as requested to enable him to spend
additional time for market development.
. Arrange domestic and international travel, enabling the partner's
extremely dynamic schedule by closely managing travel changes in real
time.
. Project manager for in-progress meeting of worldwide partners to take
place in January 2008 in New York to do business development for the new
sub-practice being created within the firm. Assignments include
negotiating hotel and conference room space in New York City, preparing
internal meeting materials, scheduling partners' meetings with client
firms in the New York City area and arranging dinner with a guest speaker
for internal partners.
ALLOY VENTURES /SERIOSITY, INC., Palo Alto, CA (Contract Position through
Palo Alto Staffing) May 2006 - June 2006
Seriosity, a startup company incubating in the offices of Alloy Ventures,
provides consulting services and supporting software products to improve
collaboration, innovation and leadership by using game principles that
create focus and motivation to align personal and corporate goals.
Executive Assistant to the General Manager and CFO
. Conducted property search for start-up software development company,
including meetings with realtors, property inspection and space planning;
investigated phone service options and cubicle/furniture needs; organized
files and catalogued corporation documents, consulting and non-disclosure
agreements and patent documents; proofread due diligence documents, legal
contracts and personnel agreements.
CHARTER LIFE SCIENCES / CHARTER VENTURE cAPITAL, Palo Alto, CA
June 2005 - September 2005
(Contract Position through Palo Alto Staffing)
Charter Life Sciences is a clinical stage life sciences venture capital
investor.
Executive Assistant to the Managing Director, CFO and four general partners
. Tasks included all aspects of administrative support including
reconciling monthly credit card statements, extensive travel
arrangements, compilation of fund-raising presentations and proofreading
of due diligence reports.
VISA INTERNATIONAL, Foster City, CA
October 1995-November 2004
Visa is a global payments technology company that connects consumers,
businesses, financial institutions and governments in more than 200
countries and territories to fast, secure and reliable electronic payments.
Executive Coordinator, Executive Briefing Centre
. Assistant to Vice President and manager of Executive Briefing Centre and
responsible for coordination of all planning functions for strategic
communications meetings (typically 10-15 in various planning stages
concurrently), including
o Customized briefings for Visa Boards of Directors and other
bank executives
o Support for CEO Briefings and All-Center Off-Site meeting
. Coordinated calendar for all Executive Briefing Centre planning
activities which required input/output from/to Regions, Center Management
and Member banks. This entailed simultaneous scheduling of multiple
events with lead-time ranging from one week to several months.
. Researched content, and prepared material, for inclusion in Member
packages including backgrounders, fact sheets, brochures, and
presentation copies.
. Arranged domestic and international travel to regional offices and
corporate meetings using corporate travel department and internet
sources. Tasks included creating itineraries, booking hotels and
restaurants and processing expense reports.
. Greeted Members upon arrival and presented an introduction to the
briefing experience. Demonstrated new payment technology (Visa Cash at
ATM and POS; biometrics; proximity payments and mobile commerce).
. Addressed real-time needs of Members, which might arise during the
briefings (additional speakers to agenda, data or statistics gathering,
changes to their personal itinerary - flights, hotels, etc.).
. Composed special correspondence (welcome and thank you letters, follow-
up, etc.) to Members and other guests.
. Created an introductory "Overview of Visa" PowerPoint presentation and
updated the organizational charts as needed and the statistical charts
and graphs on a quarterly basis.
. Managed project for Visa white paper, "Payment Solutions for Modernising
Economies", written in collaboration with the Commonwealth Business
Council in London. Tasks included scheduling meetings between CBC and
Visa personnel in all regions; writing and editing copy; formatting
document and working with the design team on final publication.
Temporary Assignments with VISA INTERNATIONAL
1993 - 1995
Transaction Processing Products
. Provided support to Senior Vice President and six staff including
correspondence, preparing presentation materials, scheduling meetings,
preparing expense reports, including the Manager of the Visa Executive
Briefing Centre who hired me as the first full-time employee for the
newly established department.
Corporate Relations
. Provided administrative support to the Director of Corporate
Communications and his staff. Provided support for Public Affairs Vice
President and public relations staff involved with technology issues and
risk management issues.
Education / Professional Development
Kellogg Community College, Battle Creek, MI, AA Degree
Broadcasting and Communications
http://www.linkedin.com/pub/christine-kushner/0/959/635
Proficient in Microsoft Office program: Word, PowerPoint, Outlook and Excel
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