Administrative Assistant Accounting

Abigail Jimenez

. SKILLS:

. SAP

. Access

. Microsoft Word

. Outlook

. Excel

. QuickBooks 2012 and Peachtree

. Bilingual Spanish

. Great Plains Dynamics

. 60 wpm

. Property Management

. AP/AR

. Bank reconciliation

. Payroll

. Invoicing

EDUCATION:

University of Houston - Downtown

B.B.A. Finance, expected graduation 2014

2009-present

EXPERIENCE:

Part time real estate agent on weekends 2004-present

MD Anderson Cancer Center, Houston, Texas March 2007 - March

2009 (Laid off)

Administrative Assistant

. Provided administrative support and assistance to program

administrator, director/faculty in a variety of administrative duties

to fulfill educational, research, and administrative services.

(Supported departments up to 50-100 staff)

. Created and maintained filing systems and databases to ensure accurate

and efficient retrieval of data.

. Coordinated conferences, travel arrangements, meetings, appointments

and preparation of materials.

. Ensured timely submission of reports/documents for manuscripts and

grants by tracking stages.

. Prepared letters, forms, schedules, protocols, abstracts, reports, and

any other correspondence.

. Assisted physicians in the preparation of national, state and local

presentations.

. Performed heavy data entry in Excel spreadsheets.

United Airlines, Houston, Texas May 2006 -

February 2007 (Contract)

Revenue Accounting Assistant

. Responsible for processing daily data which created weekly revenue

accounting invoices for United Airlines.

. Sort and filed documents.

. Opened and reviewed lift envelopes and maintained passenger totals

based on manifests and load worksheets.

. Used company software programs to properly invoice ticket lifts.

. Effectively and accurately read both domestic and international

tickets.

. Effectively and accurately applied five day bankers rates to tickets

sold using international currency.

. Transferred, reformatted, and upload electronic ticket files from one

software program to another.

MD Anderson Cancer Center, Houston, Texas March 2005 - May

2006 (Contract)

Administrative Assistant

. Provided administrative support and assistance to program

administrator, director/faculty in a variety of administrative duties

to fulfill educational, research, and administrative services.

. Created and maintained filing systems and databases to ensure accurate

and efficient retrieval of data.

. Coordinated conferences, travel arrangements, meetings, appointments

and preparation of materials.

. Ensured timely submission of reports/documents for manuscripts and

grants by tracking stages.

. Prepared letters, forms, schedules, protocols, abstracts, reports, and

any other correspondence.

. Assisted physicians in the preparation of national, state and local

presentations.

The Gretzer Group, Houston, Texas May 2003 - March

2004

Accounting Assistant/Administrative Assistant

. Handled payroll, accounts payables, and receivables in QuickBooks.

. Handled collections from property management companies and other

vendors.

. Monitored operations by evaluating revenue and cost.

. Typed, edit, proofread and finalized correspondence for the President

of a relocation company.

. Assembled relocation packages and marketing materials.

. Made appointments for house showings.

Mayer, Day, Caldwell & Keeton, LLP, Houston, Texas April 2001 -

June 2002

Night Legal Word Processor

. Typed, edit, proofread and finalized contracts, letters, memorandums,

interrogatories, pleadings and other legal documents.

. Created documents using legal styles and formatting, generated table

of contents and table of authorities.

. Coordinated input and compilation of attorney time.

. Proofread documents to ensure accuracy of copy, grammar and

punctuation.

Seward & Kissell, LLP, New York, NY August 1999 - May

2000

Legal Word Processor

. Produced and edit contracts, interrogatories, prospectus, pleadings

and other legal documents using expert word processing and advanced

software knowledge.

. Styled documents to produce table of contents and table of

authorities.

. Transcribed tapes, scanned and clean up documents and convert

documents to and from different software packages.

. Produced flow charts, presentations, letters, mail merges and other

documents.

. Handled confidential and non-routine information.

. Worked cooperatively with legal staff on job or deadline issues.

The University of Texas Medical School, Houston, Texas June 1996 -

May 1999

Administrative Assistant/Accounting Assistant

. Provided administrative support for a group of five physicians and

researchers.

. Processed financial as well as personnel transactions.

. Maintained financial/expenditure documents/files, and followed up on

vendor inquiries.

. Formatted manuscripts, grants, and technical proposals.

. Prepared letters, forms, schedules, protocols, abstracts, reports, and

any other correspondence.

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