Administrative Assistant Management

CAROL J. NOWAK

**** ********** **** ● Alvin, TX *7511 ● 281-***-**** ● ************@*****.***

Senior Administrative Support professional with strong background in Oil & Gas industries

SUMMARY OF QUALIFICATIONS

Highly experienced Administrative Assistant and Paralegal with several years of experience supporting executives and attorneys for companies such as Enbridge Energy, ConocoPhillips, ExxonMobil, Shell Oil, and Duke Energy Corp. Adept at document control, report preparation, time keeping, research, presentations, and scheduling. Strong computer skills, including MS Office, Oracle, PeopleSoft, and more. Familiar with billing, budgeting, and bookkeeping.

Administrative Assistant ~ Executive Assistant ~ Sr. Administrative Assistant

Key Competencies:

Administrative Support: Performed budget, time sheet, and purchasing management.

Leadership: Supervised company store operations for Enbridge Energy.

Project Management: Coordinated teams on special projects for attorneys and managers.

Efficiency Improvement: Established special administrative assistant website at Enbridge to provide centralized location for training and administrative information.

Cost Control: Reduced cost of employee meetings 55% by negotiating new pricing with hotel.

Event Management: Coordinated large-scale department lunches and special events.

PROFESSIONAL EXPERIENCE

ENBRIDGE ENERGY, Houston, TX 2006 – 2011

Senior Administrative Assistant, Public Affairs

Supported key executives in Public & Government Affairs section of large energy corporation, including directors, senior managers, and senior advisors of several departments. Prepared expense reports and booked travel arrangements. Carried out document and mail control. Performed mail merges and large document mailings. Coded invoices for approval. Managed time sheets. Entered budget information into databases.

• Enhanced productivity among administrative assistants by working with IT to create centralized intranet site for all administrative and training information.

• Prepared quarterly board meeting minutes and forwarded approved reports to Legal.

• Planned and coordinated annual holiday party for more than 660 employees. Managed $60,000 budget. Arranged catering, entertainment, and lodging. Negotiated contracts.

• Organized department lunches and special events, such as holiday luncheons. Ordered food and drink, negotiated off-site premise for event.

• Reduced audio-visual costs for annual holiday party by negotiating new agreement.

• Managed corporate store that sold branded and unbranded merchandise. Maintained inventory, ordered stock, and priced merchandise. Processed all orders.

• Improved corporate store efficiency by implementing inventory control procedures.

• Saved thousands of dollars per year at store by working with multiple suppliers.

• Coordinated executive participation in United Way fund raising event, earning recognition for making event best ever United Way function at Enbridge.

Carol J. Nowak ● Page 2 ● ************@*****.***

CAROL NOWAK, Alvin, TX 2000 – 2005

Contracted Paralegal / Administrative Assistant

Provided legal and administrative support for attorneys and executives through long and short-term contracts. Managed calendars, documentation, and filing. Responded to discovery, draft, and file petitions. Drafted and filed motions and other legal documents. Performed legal research for cases and trials. Assisted during bench trials, arbitrations, and depositions. Greeted clients and answered phones. Maintained databases. Prepared meeting minutes, invoices, expense reports, and contracts.

• As Senior Patent Administrative Assistant with ExxonMobil, helped eliminate backlog of work relating to foreign patent prosecutions. Drafted filings, forms, and correspondence.

• Corporate Paralegal for Shell Oil Company. Prepared minutes for annual corporate meetings. Maintained corporate database. Drafted and filed state qualifications, incorporations, and DBAs.

• Maintained and updated databases and corporate minute books for more than 500 entities at Duke Energy Corp. Drafted and filed documents, annual reports, and other documents.

• Provided support during ConocoPhillips corporate merge. Communicated with foreign associates regarding filing of specialized documents. Conducted internet searches.

• Supported attorney at Metropolitan Transit Authority in Houston by providing assistance during trials, depositions, and arbitrations. Also managed documentation.

• Served as liaison between General Counsel and local counsel for Greer Herz & Adams during DirecTV litigation case. Coordinated document production.

GROTH CORPORATION, Houston, TX 1990 – 1999

Repair System Analyst

Prepared invoices for sales, priced repair orders, and managed repair contracts for company specializing in repair and sale of safety relief valves. Tracked time and material costs. Maintained price books. Prepared quotations. Scheduled pick ups.

• Eliminated backlog of invoices to be processed by taking on responsibility for learning invoicing system and inputing invoice data into computer.

EDUCATION

Associates Degree in Science, Lee College, Baytown, TX

• ABA Approved Major in Paralegal Studies

CERTIFICATIONS & TRAINING

Several Quality Improvement Process seminars

COMPUTER SKILLS

MS Office, Oracle, Markview, PeopleSoft, American Express Business Tool, others

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