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Real Estate Administrative Assistant

Location:
Brooklyn, NY, 11238
Salary:
$50,000
Posted:
August 15, 2011

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Resume:

Rita Maroney

*** ******** *****, ********, **, 917-***-**** (cell) - ************@***.***

PROFESSIONAL SUMMARY

Real Estate Paralegal/Executive Assistant/Administrative Assistant, seeking a position offering, challenge and accountability. Strong trouble-shooting and excellent oral and written communication skills. Able to multi-task with strong work ethics. Able to work independently or in a team environment. Extremely reliable and dependable. Professional and Focused. Able to cross-train to any line of work. Accurate and detail-oriented. Attentive, flexible, accommodating and responsive. Anticipate problems and develop solutions. Notary Public. Accustomed to working with very demanding clients. Pleasant, warm and friendly with a professional demeanor and appearance. Able to work extended hours, if and when required.

TECHNICAL EXPERIENCE

Notary Public, Microsoft Word, Outlook Express, Scanning, Excel and Calender, working on projects and assignments. Managing and screening calls and attend to inquiries, edit correspondence, managing emails, filing, ordering supplies, managing calendars and conference room schedules, and arrange travel and hotel arrangements. Update and maintain database files. Able to prioritize and with extensive follow up. Prepare and send written correspondence as needed. Can effectively communicate with all levels of management and all types of clientele. Strong interpersonal skills and assist with special requests and any duties required. Able to work with very confidential matters. Can cross-train to any software application. Learn and adapt very quickly, Strong organizational skills, Strong troubleshooting abilities. Billing and light quickbooks experience.

PROFESSIONAL EXPERIENCE

HUDSON VALLEY BANK, Westchester, NY Oct 10 – Mar 11

Real Estate Paralegal, (Residential Real Estate) – Contract Assignment

Reviewed files and title for clearance, heavy client contact, constant contact with attorneys, brokers, lenders, heavy written correspondence and reports, projects, scanning, prepared closing docs and HUD statements, coordinated closings with all parties, obtain insurance, payoffs, reviewed HUDs with clients, sent wires and many other closing duties. Microsoft Word, Outlook Express, Excel, Database.

CITI PRIVATE BANK, Long Island City, NY Oct 05 – Oct 10

Closing Coordinator, (Residential Real Estate)

Seasoned Closing Coordinator for multi-million dollar private banking clients, exclusively.

Experienced with providing high-end customer service for extremely high-profile clients and helped to develop long-standing relationships with clients. Heavy calendar, word, database use.

Work with clients closely to guide them calmly through the closing process until settlement.

Provide extensive follow-up with all parties and closely tracked expiration dates to make sure clients close timely. Conscientious, responsible and reliable.

Extensive calendar and scheduling and accustomed to working with extremely confidential matters.

Assist with title clearance, ordering payoffs, ordering CEMA documents for assignments, obtaining subordinations, securing evidence of insurance accordance with Fannie Mae and FHA loan requirements.

Prepare closing numbers for clients and provided RESPA HUD review, analyze and review files prior to closing, heavy contact with clients, attorneys, title companies, escrow agents, appraisers, underwriters, brokers, loan officers, etc.

Coordinate closings with all parties, prepared closing docs and responsible for wiring funds in the millions for transactions.

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LAW FIRM OF STUART L. WEISS, New York, NY Mar 99 – Aug 05

Real Estate Paralegal/Closer, (Residential Real Estate Law)

Resolved issues with title companies managing agents, purchaser’s and seller’s attorneys, lenders, brokers, loan officers, etc., obtained payoffs and insurance, conducted payoff transactions and fundings, closing document preparation, conducted refinances, prepare HUD settlement statements in compliance with lenders instructions, extensive interfacing with attorneys, managing agents, lenders, clients, title companies, abstract companies, etc.

Right-hand to Principal, assisted with all aspects of the firm; attended meetings to bring in new business, trained and supervised staff

Heavy client contact, enjoy working with people, very articulate, able to relate with all types of clientele.

Conducted refinance and purchase transactions representing lenders with regard to Co-ops, Condominiums and 1-4 Family properties, with responsibilities included but not limited to tracked files with extensive follow up.

Scheduled and coordinated all loan closings and assisted customers in all aspects of the clients’ refinances & purchases.

Prepared UCC-1s, UCC-3s, Recognition Agreements, secured Stocks and Leases and Mortgages, Notes and Proposed Assignments for CEMAs for payoff and funding transactions.

LOUIS ROSENTHAL, ESQS./HESTERBERG & KELLER, Brooklyn, NY Jan 96 – Feb 99

Paralegal, (Real Estate, Estate Administration, Probate, Counsel to the Public Administrator of Kings County)

Administrative Assistant and Paralegal to head council and provided any and all office duties as required.

Provided heavy phones and follow up on many matters, screening calls, ordering supplies, typing, filing, composing and editing correspondence. Worked for principal and several attorneys in the office.

Assisted in residential purchases and sales (light contract preparation), with responsibilities including, heavy contact with clients, lenders, brokers, title and abstract companies, opposing attorneys and paralegals, document preparation, attended closings and preparation of simple closing statements, attended real estate auctions to sell properties.

Administered public administration estate files from beginning to end. Heavy client contact.

Collected bank accounts, stocks, bonds, prepare small estate accountings, attended court calendar, maintained several databases, supervised and trained all support staff, maintained over 200-300 estate files. Also, light Matrimonial and Tenant/Landlord experience.

KRASS & LUND, P.C., New York, NY May 92 – Dec 95

Legal Secretary, (Trust, Estates & Wills)

High-volume Dictaphone with typing speed of 70-80 wpm.

Preparation and editing of transmittal letters, office memoranda, wills, revocable trusts, irrevocable trusts, health care proxies and living wills, powers of attorney, QTIPs, QPRTs, CRATs, prenuptial and ante nuptial agreements, stock powers, probate petitions, decrees, waivers, affidavits, consents and many other estate planning and estate administration forms, light accounting and billing responsibility.

EPISCOPAL CHURCH CENTER, New York, NY Mar 86 – Apr 92

Executive Assistant/Systems Administrator, (World Mission Department)

Heavy word processing and Dictaphone, created spreadsheet applications.

Lotus and Plan Perfect systems, provided all general office duties, answering phones, typing, filing, travel arrangements, training, etc.

Part-time duties for the MIS Department. Wrote database programs, spreadsheets, provided extensive training to all levels of staff and maintained several Local Area Networks with more than 40 end-users.

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MERRILL LYNCH, PIERCE, FENNER & SMITH, New York, NY Sep 80 – Nov 85

Administrative Assistant/Receptionist, (Corporate Benefits Dept.)

Responsible for high-volume word processing, answering phones, ordering supplies, filing, prepared expense reports and vouchers, maintained and updated confidential personnel records and consultant contracts.

Prepared invoices, requisitions, monthly performance appraisals and made travel arrangements, etc.

Coordinated Workmen’s Compensation claims and responsible for responding to confidential inquiries regarding employee benefits, policies and procedures.

Corporate Receptionist from 9/80-10/82. Directed and screened heavy volume of calls and greeted all clients. Also, typing, filing and editing of correspondence.

EDUCATION

Certified Paralegal – Bernard Baruch College

June 91 – June 92

Contracts, Real Estate, Legal Writing, Legal Research, Trusts

Estates and Wills, Estate Administration, etc.

Paralegal Institute, New York, New York – Jun 90 – Jan 91

Some College – Sep 83 – Jun 84 (night school)

Berkeley College of Business, New York, New York

Executive Secretarial - Diploma – Legal Specialty, Jul 80 – Jun 81

(Graduated – Jun 81)

Berkeley College of Business, New York, New York

OTHER Certifications

Kings County Notary Public

*****

References Upon Request



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