Accounts Payable Rep II

Description The Accounts Payable Representative II is responsible for processing, verifying, and reconciling invoices and payments for goods and services purchased by the organization with limited supervision. This role ensures timely and accurate payment to vendors while maintaining compliance with company policies and accounting practices. Qualifications Minimum Education

High School Diploma or GED (Required)

Bachelor's Degree Accounting, Finance, Business Administration, or a related field (Preferred)

Minimum Work Experience

2 years Accounts payable or general accounting experience (Required)

Required Skills/Knowledge

Familiarity with accounting software (e.g. Workday, Peoplesoft), OCR(Kofax, Ephesoft) and Microsoft Office Suite, especially Excel.

Strong verbal and written closed loop communication skills, with a professional phone manner.

Strong attention to detail.

Ability to work independently and as part of a team in a fast-paced environment.

Excellent problem-solving and time management abilities.

Functional Accountabilities

Invoice Processing

Collect invoices from vendors via mail, email, or electronic systems.

Independently verify accuracy of invoice details (dates, amounts, vendor information, purchase orders).

Ensure all necessary documentation is attached to invoices and payment processing requests.

Receive, review, and verify invoices and payment requests for accuracy and proper approvals with limited guidance.

Enter invoices into the ERP system and ensure correct coding to appropriate accounts and cost centers.

Comply with internal controls and company policies regarding disbursements and financial processes with limited direction.

Complete weekly upload of electronic vendor invoices for processing via computer interface spreadsheet.

Liaise with Treasury for payment issue resolution and ACH verification. Administrative Support and Documentation

Maintain accurate and organized accounts payable files and documentation.

Complete new vendor onboarding by collecting and verifying necessary documentation

Retrieve quarterly vendor sanction reports and distribute to Grants department and other key stakeholders.

Collaborate with Sr Accounts Payable Analyst and Lead Accounts Payable to ensure vendor record is updated based on sanction list.

Organize and maintain digital and physical filing systems for AP documents.

Identify and correct upload errors to ensure synchronization between OCR tools and ERP

Support audits with limited direction by providing requested documentation for transactions.

Work with Payroll team to ensure payment data files are received and processed timely.

Verify banking, W-9, and tax information for compliance and fraud prevention

Manage calendars and reminders for payment schedules and deadlines.

Manage all incoming calls directed to the Accounts Payable department.

Organizational Accountabilities

Organizational Accountabilities (Staff)

Organizational Commitment/Identification

Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

Use resources efficiently

Search for less costly ways of doing things

Safety

Speak up when team members appear to exhibit unsafe behavior or performance

Continuously validate and verify information needed for decision making or documentation

Stop in the face of uncertainty and takes time to resolve the situation

Demonstrate accurate, clear and timely verbal and written communication

Actively promote safety for patients, families, visitors and co-workers

Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance Primary Location: Maryland-Silver Spring Work Locations: Tech Hill 12211 Plum Orchard Drive Silver Spring 20904 Job: Accounting & Finance Organization: Finance Position Status: R (Regular) - FT - Full-Time Shift: Day Work Schedule: 8:30am - 5:00pm Job Posting: Nov 13, 2025, 8:30:42 PM Full-Time Salary Range: 45614.4 - 76024