Office and Facilities Manager

Overview

NISA Investment Advisors, LLC (NISA) offers customized investment solutions for tax-exempt and taxable institutional clients. NISA manages over $295 billion in fixed income and equity securities, and over $165 billion in derivative notional value. We seek bright, motivated individuals who can contribute to our growing team of professionals. Candidates with a high degree of independent thinking skills, strong analytical and quantitative skills, and team playing abilities are encouraged to apply.

Responsibilities

The Office and Facilities Manager is responsible for overseeing all aspects of facility operations, maintenance, and strategic planning to ensure a safe, efficient, and high-functioning workplace environment for 400+ employees. NISA's state-of-the-art facility is designed to enhance collaboration through employee amenities such as an onsite cafeteria, an open floor plan that maximizes knowledge-share and training spaces that facilitate NISA's grow-from-within approach. The modern office space enhances NISA's commitment to teamwork and innovation among employees, which aids in developing creative and thoughtful customized investment solutions for clients. The Office and Facilities Manager plays a critical part in supporting NISA's infrastructure, coordinating with internal stakeholders, and managing vendor relationships to deliver seamless facility services.

Key responsibilities include:

Operations and Maintenance:

Maintain office access control and security systems

Oversee critical infrastructure systems to include: Uninterrupted power supplies (UPS Systems) and building generators

Respond promptly to maintenance issues and coordinate repairs

Ensure compliance with OSHA, ADA, and local building codes

Maintain relationships with property managers, leasing agents, and brokers

Track and manage facilities assets to maintain accurate records of furniture, fixtures, and leasehold improvements

Manage vendor relations, including office maintenance and food service Space Planning and Office Moves:

Maintain accurate floor plans and seating charts

Coordinate office moves and workstation setups

Plan for space usage and future expansion needs

Oversee buildouts and renovation projects Budgeting and Procurement:

Develop and manage the facilities operating budget

Approve and track vendor invoices

Procure furniture, fixtures, and supplies

Monitor and forecast facilities-related expenses Emergency Planning and Business Continuity:

Maintain evacuation plans

Ensure emergency supplies (First Aid, AED) and backup systems (UPS, generator) are available

Coordinate with crisis management and business continuity teams for site restoration and recovery Administrative Oversight:

Supervise reception and administrative teams

Ensure shared spaces are clean and functional

Oversee shipping, receiving, and inventory of office supplies Qualifications

5+ years of experience in office and facilities management

Strong knowledge of building systems, lease administration, and vendor management

Experience with budget oversight and asset management

Excellent organizational and communication skills

Bachelor's degree in Facilities Management, Business Administration, or related field preferred

Experience mentoring and supporting the development of junior team members

NISA's culture encourages collaboration and innovation. We seek self-motivated, intellectually curious individuals willing to push themselves and others in an environment that celebrates fresh thinking. We equip employees with the resources needed to excel and we encourage personal development. NISA is dedicated to internally cultivating and rewarding talent. Employees at NISA are provided with a wide range of benefits, including health, dental, vision and life insurance options, paid time off, a competitive retirement plan, onsite cafeteria, fitness center, a health and wellness program and an educational assistance program.

NISA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.