Office Specialist
Description:
Job Details
Level
Entry
Job Location
Columbus, OH
Position Type
Full Time
Education Level
High School
Job Shift
First
Job Category
Nonprofit - Social Services
Description
Office Specialist
The Office Specialist will work with internal and external partners in order to ensure smooth operations within NYAP. This position will work alongside NYAP's clinical team and office staff to assist in day to day operations as well as provide general support.
Scheduled Hours: M, T, F 9-5, W, R- 11:30-7:30
Compensation: $19 - $21 per hour
Working At NYAP
Generous Time Off:22 Days of Paid Time Off + 11 Paid Holidays + Half-day Friday's during the summer!
Health and Wellness:Comprehensive healthcare packages for you and your family; Paid Parental leave
Professional Growth: Ongoing training/education, CEU's, and supervision hours
And So Much More!Student loan repayment program, 401K Matching, mileage reimbursement, phone allowance Responsibilities
Perform office duties including filing, copying, typing, and answering phones.
Work with insurance companies.
Take messages as needed.
Distribute information to employees.
Maintain clear and concise records in all areas.
Submit maintenance requests for office machines as needed.
Track office supplies and request orders.
Greet and direct guests to appropriate areas.
Maintain Excel and Word spreadsheets to help organize work.
Maintain and organize training rooms, conference rooms and common areas.
Complete payment requests as needed.
Distribute incoming mail and maintain the postage machine
Maintain daily training room schedules and ensure adequate supplies are ready for trainings/classes.
Provide coverage to other location as needed. Minimum Qualifications
High School Diploma or GED equivalent.
Bilingual a plus! Spanish and English
Previous experience and proficiency in the use of various office machines, including computers.
Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs. Other Skills
Excellent customer service and communication skills
Sensitivity to cultural diversity
Enthusiastic self-starter
Excellent oral and written communication skills
Strong organizational and administrative skills
Effective problem-solving and decision-making skills
Works well independently and as a team member Driving and Vehicle Requirements
Valid driver's license
Reliable personal transportation
Good driving record
Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability
Qualifications
An Equal Opportunity Employer, including disability/veterans.