Corporate Receptionist

Company Overview:

Headquartered in sunny Miami, Florida, Pure Beauty supplies the Southeast United States as well as neighboring Islands with annuals, perennials, and succulents. We are a family-owned business with growing locations in Florida, Georgia, and Texas.

We are committed to providing our customers with the highest quality plants and remaining up to date with the latest garden trends.

Job Summary:

The Corporate Receptionist will be the first point of contact for visitors to our office and will also provide administrative support across the organization.

The Corporate Receptionist’s responsibilities include, but are not limited to, greeting and directing guests, answering and directing phone calls, managing room bookings, and providing general administrative support to our team.

The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic.

Duties/Responsibilities

Answer, screen and forward incoming phone calls

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Ensure reception area is tidy and presentable, with all necessary stationery and material

Provide basic and accurate information in-person and via phone/email

Receive, sort and distribute daily mail/deliveries

Order office supplies and keep inventory of stock

Update calendars and schedule meetings

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Helps the HR team with employee catalog and payroll discrepancies

Perform accurate and timely data entry for carrier information, ensuring all records are complete, organized, and up to date.

Place monthly uniform orders for staff

Assist with planning and coordinating company events, including holiday celebrations, team-building activities, and special projects.

Required Skills/Abilities:

Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

High school degree; additional certification in Office Management is a plus

Education and Experience:

High school diploma or equivalent required

Minium of three years of customer service experience

Minium of three years of recent experience

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Prolonged periods of standing, walking, stretching, bending, kneeling, and pulling.

Must be able to work in the hot humid weather for extended periods of time.

Must be able to pull, carry, and lift 5 pounds or more at a time up to 50 pounds.