Finance & Back-Office Coordinator

Finance & Back-Office Coordinator (JB5757)

Hybrid: Springs, Gauteng

R50 000 to R60 000 a month + 13th Cheque

Permanent

A fast-growing surface-renovation and industrial services operation is looking for a structured and hands-on Finance & Back-Office Coordinator to oversee its financial accuracy, project cost control, and administrative framework. The organisation delivers large-scale refurbishment, branding, and architectural film application projects across multiple sectors, requiring strong financial visibility and well-defined operational processes

This role provides the financial and administrative backbone of the business, maintaining accurate records, analysing project margins, ensuring VAT and compliance obligations are met, managing suppliers and cash flow, and improving workflows across the back office. The successful candidate will support both day-to-day operations and long-term growth by driving efficiency, consistency, and data-driven decision-making

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Minimum Requirements:

Diploma or Degree in Accounting, Finance, or Business Administration

Minimum 3 years’ experience in accounting, cost control, or administrative management

Strong understanding of analytic accounting, cost allocation, and documented processes

Proficiency in Odoo (Not negotiable)

Advanced Excel proficiency

Solid knowledge of VAT, payroll inputs, and compliance requirements

Excellent organisational, communication, and time-management skills

Ability to work independently and implement structured procedures

Advantageous: experience in manufacturing, construction, or service-based environments

Advantageous: exposure to multi-currency accounting or inter-company transactions

Advantageous: experience in cash recovery or credit control

Duties and Responsibilities:

Financial & Project Control

Maintain accurate bookkeeping and financial records within the ERP system

Reconcile all transactions and ensure proper financial controls are in place

Track and analyse project-level costs, margins, and profitability

Prepare monthly management reports with key financial and operational KPIs

Support budgeting, forecasting, and scenario planning

Ensure full VAT compliance and prepare audit-ready documentation

Manage supplier accounts, payments, and cash-flow tracking

Allocate project expenses correctly to analytic accounts

Administrative & Back-Office Management

Oversee back-office operations and establish clear administrative procedures

Supervise and support the administrative assistant

Maintain accurate documentation, filing systems, and project records

Improve workflow efficiency across purchasing, filing, and document control

Implement effective cash-collection and client account-follow-up processes

Coordinate payroll inputs and incentive summaries with HR

Process Development & Continuous Improvement

Define and document internal processes to strengthen consistency

Improve accountability, traceability, and workflow efficiency

Contribute to the development of a quality management system

Enhance coordination between finance, operations, and management teams

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later..

Kontak Recruitment Disclaimer:

Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.

Job specifics: Requirements mirror advertisement, duties may adjust for client needs.

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