Senior Project Management Officer

About the Role

We're seeking a strategic Project Administration Officer to support our Enterprise Project Management Office (EPMO). This is a high-visibility role that goes beyond coordinationyou'll be the operational backbone of the EPMO, driving governance, portfolio oversight, and executive-level reporting.

This role requires someone who can act as a bridge between project teams, EPMO leadership, and senior stakeholders, ensuring strategic alignment, visibility, and accountability across the portfolio. You'll own the systems, processes, and reporting that enable informed decision-making at the executive level.

Key Responsibilities

Strategic Governance & Portfolio Management

Own and maintain enterprise OKRs, tracking progress and alignment with business strategy

Drive strategic project governance frameworks, ensuring consistency and standardisation across the portfolio

Monitor portfolio health, capacity, and resource risks, surfacing early warning signs proactively

Maintain portfolio-level visibility across all projects, identifying dependencies, risks, and alignment issues

Hold stakeholders accountable by tracking commitments and asking the hard questions

Executive Reporting & Data Visualisation

Produce executive-ready reports, dashboards, and board packs that distil complex information into actionable insights

Create data visualisations that drive decisions, not just report status

Present portfolio insights to senior leadership with confidence and clarity

Translate project data into strategic narratives that executives care about

Smartsheet Mastery & Automation

Design and maintain advanced Smartsheet solutions, including dashboards, automated workflows, formulas, and reporting

Standardize and continuously improve Smartsheet governance across the EPMO and broader business

Train and support others in using Smartsheet effectively

Drive data quality and consistency improvements across the platform

Stakeholder Management & Influence

Engage confidently with executives, project managers, and cross-functional teams

Challenge the status quo and escalate issues when needed

Build relationships across the business to deliver EPMO objectives

Facilitate difficult conversations about prioritization, resource allocation, and trade-offs

Process Improvement & Initiative Tracking

Drive continuous improvement of EPMO processes, templates, and standards

Track team initiatives and business goals, ensuring alignment and progress

Identify opportunities to enhance portfolio visibility, governance, and decision-making

Operate autonomously, creating structure and clarity where needed

Essential Requirements

Advanced Smartsheet expertise, including dashboards, automation, formulas, and workflowsthis is non-negotiable

Data visualisation and presentation skillsability to create executive-ready materials that drive decisions

4-7 years of experience in PMO, EPMO, or strategic project coordination roles

Portfolio-level thinking: understanding of governance, prioritization, and strategic alignment beyond individual projects

Proven ability to engage with and influence senior stakeholders and executives

Strong analytical skills with the ability to turn data into insights and recommendations

Confidence to challenge, escalate, and hold stakeholders accountable

Self-starter who can operate independently and create clarity in ambiguity

Excellent written and verbal communication skills

Highly Valued

Bachelor's degree in Business Administration, Project Management, or related field

Experience supporting executive leadership teams

Knowledge of Agile, hybrid, or waterfall project methodologies

Familiarity with Power BI, Jira, Confluence, or Microsoft Project

Project management certifications (CAPM, PRINCE2, AgilePM)

Experience implementing governance frameworks or PMO standards

Change management experience: training, influencing, measuring adoption

Background in capacity planning and resource management

What Success Looks Like

Executives receive timely, accurate, and insightful portfolio reporting that informs decisions

The EPMO operates with consistent governance, clear accountability, and proactive risk management

Smartsheet is leveraged to its full potential with automated, standardized workflows

Stakeholders are engaged, informed, and aligned on priorities and trade-offs

Portfolio health and delivery performance improve through data-driven insights

ShoreXtra Benefits & Perks

Permanent WFH

Client-provided equipment

20 annual leave credits

Medical and dental insurance

Free barista-style coffee

Free parking and jeepney services

Unlimited potential for growth

Fun and family-oriented working environment

Silver Badge Employee Referral Program