Brokerage Administrative Assistant, Capital Markets

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco.

This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks.

The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.

Key Responsibilities: * Manage complex and often changing calendars and scheduling for senior executives, including internal/external meetings, client appointments, and property tours * Coordinate domestic and occasional international travel logistics for three executives * Prepare and submit team expense reports via Oracle (team of ~12 people) * Track revenue and expenses related to deal flow and marketing budgets * Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems * Submit vendor invoices and track cost recovery issues with Newmark Corporate * Liaise with clients regarding meeting coordination * Support the coordination and scheduling of investor property tours * Maintain and update various internal databases * Track event-related budgets * Manage select personal information/tasks for a senior executive * Regularly update the team's Investor Contact List What We're Looking For: * 2-4 years of relevant experience in an executive support, administrative, or operations role; commercial real estate or financial services experience is a plus * Exceptionally organized with a strong ability to prioritize and manage multiple tasks with competing deadlines * Professional, personable, and confident interfacing with high-level clients and internal stakeholders * Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with Oracle, and database tools is a plus * Discreet and trustworthy with handling sensitive information * Self-starter with a strong sense of ownership and attention to detail Why Join Us: You'll be joining a high-performing, collaborative team that values initiative, reliability, and excellence.

This is a great opportunity to gain exposure to the inner workings of top-tier commercial real estate transactions and develop strong operational and client-facing skills in a fast-paced environment.

Salary: $65,000 - $85,000 annually The expected base salary for this position ranges from $65,000 to $85,000 annually.

The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.

In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.