Accounts Payable Specialist

Job Type

Full-time

Description

ORGANIZATION: Friends of Switchpoint is a non-profit organization that has been serving those individuals, families and veterans experiencing poverty and homelessness since 2014.

OUR MISSION: To empower families and individuals in need by addressing the underlying causes of their poverty and providing each client with a personalized, comprehensive plan that supports them on their journey to self-sufficiency and the opportunity to contribute to the community.

OUR VISION: We believe each individual has worth and value. Change occurs when people are treated with respect and dignity, empowered with skills and resources to better their circumstance.

CULTURE VALUES:

Kindness - Remember Kindness is Contagious!

Connection - It is why we are here and what gives purpose & meaning to life!

Kinship - We want you and those we serve to feel a sense of Belonging.

Self-Worth - Treat people the way they can become w/True Value & Worth!

Self-Reliance - Learn your role and take initiative! We want "Fishermen"! GUIDING PRINCIPLES:

Kindness: To demonstrate compassion and respect for all people.

Leadership: To lead by example, developing, promoting, and sharing innovative ideas and programs to help those experiencing homelessness.

Transparency: To be open and honest in our relationships.

Authenticity: To do what we say we do.

Positive Influence: To judge our effectiveness by the extent to which individual lives are saved and improved by the positive experience of the people we influence.

Golden Rule: To treat all people as we ourselves would wish to be treated. OUR MOTTO: It Takes All of Us to End Homelessness.

Job Summary:

The Accounts Payable (AP) Specialist is responsible for managing Friends of Switchpoint's (FOS) financial transactions related to vendor payments and company expenses. This includes processing invoices, reconciling discrepancies, preparing payments, and maintaining accurate financial records. A key part of the role involves managing the company's credit card system (Ramp), including user administration, transaction review, training, and ensuring compliance. The AP Specialist also ensures adherence to policies and internal controls related to expense approvals and spending. The role requires confidentiality, accuracy, and flexibility in supporting various finance functions, including ad hoc duties and special projects.

Objectives:

Optimize FOS's financial transaction workflows

Maintain strong vendor relationships through timely, accurate payments

Ensure integrity and compliance in accounts payable and expense processes

Support credit card program administration and employee training

Provide flexible financial support through special projects and general assistance Requirements

Key Responsibilities:

Invoice Processing: Receive, review, verify, and enter invoices into accounting software

Payment Processing: Prepare and process payments, including electronic transfers and checks

Discrepancy Resolution: Investigate and resolve invoice discrepancies or issues

Record Keeping: Maintain accurate financial records and documentation, including general ledger entries

Reconciliation: Reconcile accounts payable and credit card transactions with bank statements

Vendor Management: Communicate with vendors to resolve issues and maintain positive relationships

Credit Card System Management (Ramp):

Add and remove users as needed

Review transactions for completeness, accuracy, and proper documentation

Facilitate card funding updates and adjustments

Train and support cardholders in using Ramp effectively

Expense Controls:

Ensure all expenses and transactions comply with company policies

Monitor adherence to approval processes and internal controls

Compliance: Ensure all payment processes align with internal and external financial regulations

Audit Support: Provide documentation and assistance during internal and external audits

Month-End Closing: Contribute to month-end close and reporting processes

Ad Hoc Duties: Perform additional finance-related tasks and special projects as assigned Qualifications:

Bachelor's degree in finance, accounting, or a related field (preferred)

Experience in accounts payable or general accounting

Experience in Sage Intacct (preferred)

Strong understanding of financial controls and expense management

Familiarity with Ramp or similar credit card platforms (preferred)

Proficiency in accounting software, Excel, and Microsoft Office Suite

Excellent attention to detail, organizational, and time management skills

Ability to handle confidential information with discretion Employee Benefits:

401k

EAP (Employee Assistance Program) Full-Time Employee Benefits:

(Eligible 1st of Month after 60-days)

Medical

Dental

Vision

Life & Disability

Compensation

Pay Range between $48,000 - $53,000 DOE

Full-Time Position

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We value a diverse workforce.

Salary Description

$48,000 - $53,000