Accounting

Job Description

Accounting Specialist

We are seeking a detail-oriented and experienced Accounting & Payroll Administrator to join our finance team with Proficiency in Sage Timberline and Microsoft Excel. Experience in the construction industry is strongly preferred (familiarity with lien releases, certified payroll, etc.). This vital role is responsible for managing our full-cycle accounts payable, processing weekly payroll, administering employee benefits, and ensuring regulatory compliance. The ideal candidate will be a proactive problem-solver who ensures accuracy and timeliness across all functions, reporting directly to the Comptroller.

Key Responsibilities

Payroll & Benefits Administration

● Oversee weekly payroll for all employees.

● Prepare and file all quarterly payroll taxes in a timely and accurate manner.

● Maintain employee records, including new hire processing, state new hire reporting, and tracking key dates (hire dates, eligibility dates).

● Administer all employee benefit plans, including medical, dental, vision, and 401(k).

● Manage the benefits enrollment process: notify eligible employees, send enrollment/termination information to our broker, and reconcile billing statements.

● Process weekly 401(k) contributions, enroll new participants, and confirm employer match calculations are correct.

● Update and maintain union wage and benefit rates annually.

Accounts Payable

● Manage full-cycle accounts payable for both subcontractors and vendors.

● Process and verify subcontractor "Monthly Request for Payment" forms in coordination with Project Managers.

● Ensure all vendor and subcontractor invoices have the necessary compliance documentation before processing payment, including:

Lien Releases

Certificates of Insurance

Certified Payrolls

Correct contract/PO values

● Identify and resolve invoice discrepancies, such as overbilling on Purchase Orders, and request change orders as needed.

● Proactively contact vendors and subcontractors to resolve missing or incorrect paperwork, holding payments as necessary until compliant.

● Process overhead invoices, routing for approval and adjusting for sales tax as needed.

● Provide the President with “Open Payables” reports by job during funding cycles, and update the Comptroller on daily check runs.

Compliance & Reporting

● Prepare and file all state and federal compliance reports, including:

NYS HUT Certificate of Registration and Annual Reporting

CT Unified Carrier Registration

Federal Motor Carrier Biennial Reporting

● Request and maintain annual Certificates of Good Standing (NY, CT, NJ) and CT DMV Certificates of Auto Insurance.

● Provide Tax Exempt certificates to vendors upon request.

● Monitor and advise management on any significant increases in overhead costs.

Qualifications & Skills

● 5+ years of progressive experience in an accounting role handling both payroll and accounts payable.

● Experience in the construction industry is strongly preferred (familiarity with lien releases, certified payroll, etc.).

● Proficiency in Sage Timberline and Microsoft Excel.

● Strong working knowledge of payroll tax laws, 401(k) administration, and benefits management.

● Attributes:

Exceptional attention to detail and a high degree of accuracy.

Strong organizational and time-management skills.

Ability to handle confidential information with discretion.

Excellent communication skills for interacting with vendors, subcontractors, and internal teams.

SALARY COMMENSURATE WITH EXPERIENCECompany Description

At Worth Construction Co., Inc. we're building more than buildings, we're helping create schools and other facilities across the Northeast that will be helping people live better for decades to come. We've built the best team in the industry with a culture of caring that treats everyone of our employees as a trusted member of the Worth Family. Worth Construction Co., Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Worth Construction Co., Inc. has an unwavering focus on safety, the environment and caring about everyone involved in our work. Worth Construction Co., Inc. is an Affirmative Action/Equal Opportunity Employer.

Full-time