Executive Assistant (Japanese )
Description:
Job Description
Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Executive Assistant
Job Description:
Japanese required
Job Title: Executive Assistant
Job Type: Contract to Hire (6 months)
Pay rate- $40/hr on w2
Job Location: Santa Clara, CA
Work Schedule: Onsite and sometimes Hybrid, occasional overtime or weekend required
We are seeking a highly professional and proactive Executive Assistant to support executives at our Santa Clara, CA office. This role requires a high level of discretion, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will be a trusted partner, ensuring seamless coordination of business activities and executive-level operations.
Responsibilities:
Manage sensitive and confidential communications with professionalism and discretion.
Draft and prepare high-level internal and external correspondence materials.
Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
Serve as a liaison between executives and internal/external stakeholders.
Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
Track and process expense reports and related invoices; support budget tracking and office administrative needs.
Maintain office supply inventory and provide general administrative support as needed.
Qualifications:
Manage sensitive and confidential communications with professionalism and discretion.
Draft and prepare high-level internal and external correspondence materials.
Coordinate complex domestic and international travel arrangements, including logistics, itineraries, and expense reporting.
Manage executive calendars, schedule and organize meetings, conference calls, and appointments across multiple time zones.
Serve as a liaison between executives and internal/external stakeholders.
Organize high-touch visits, including travel arrangements, accommodations, and detailed agendas for international and VIP guests.
Coordinate executive events such as dinners, offsites, golf outings, and board meetings.
Track and process expense reports and related invoices; support budget tracking and office administrative needs.
Maintain office supply inventory and provide general administrative support as needed.Company Description
Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award-winning, dedicated team of recruiting professionals specialized in technology, are great listeners and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 5,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.
Hybrid remote