Executive Assistant

Job Description

We are seeking a highly organized and proactive "Executive Assistant" to provide administrative and operational support to management and various departments. The ideal candidate will have excellent communication skills, attention to detail, and efficient time management.

WORK SCHEDULE: Monday - Friday 8 am - 5 pm

SALARY: $14 p/h

ACTIVITIES:

- Provide direct support to management by coordinating administrative tasks and interdepartmental communication.

- Manage administrative documentation, contracts, forms, and records for clients and government agencies.

- Attend to and route requests from visitors, clients, and suppliers, ensuring courteous and professional service.

- Follow up on procedures with government agencies.

- Coordinate the use, maintenance, and cleaning of office facilities and equipment.

- Request quotes and coordinate services with maintenance or general service providers.

- Assist in the logistical planning of meetings, visits, and internal events.

- Handle physical and digital correspondence and maintain an up-to-date inventory of office supplies.

- Support other administrative processes assigned by your supervisor or management.

QUALIFICATIONS:

- High School Diploma. Associate's Degree in Administration or System Office preferable.

- Previous experience in executive or administrative support.

- Basic knowledge of processes and documentation before government agencies in Puerto Rico.

-Bilingual (Spanish and English), with excellent verbal and written communication skills in both languages.

- Proficient in Microsoft Office.

- Ability to handle multiple tasks and coordinate processes across departments.

If interested, please send your UPDATED RESUME. A follow up call will be made.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#2209

Company Description

This company offers growth and a great group of people to work with.

Full-time