Proposal Author

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability

Job Summary:

We are seeking a detail-oriented and strategic RFP Proposal Author to join our team. The ideal candidate will be responsible for developing, writing, and coordinating compelling and compliant responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and related procurement documents. This role requires a strong command of language, an ability to manage multiple projects simultaneously, and a deep understanding of proposal development processes.

Supervisory Responsibilities:

This position does not have direct reports Essential Duties/Responsibilities:

Analyze RFP/RFI requirements to develop compliant, persuasive, and customized responses.

Collaborate with cross-functional teams, including Safety, Operations, Fleet, Legal, and Finance, to gather relevant content and ensure alignment with organizational goals.

Draft, edit, and format proposal documents to meet submission deadlines.

Maintain a repository of proposal content, templates, and supporting documentation.

Continuously improve and update boilerplate content for clarity, relevance, and compliance with industry standards.

Create and manage proposal development timelines, ensuring all stakeholders meet deadlines

Schedule and lead proposal kickoff meetings, progress check-ins, and review sessions

Conduct thorough reviews of proposals to ensure accuracy, compliance, and consistency

Edit and proofread content to ensure high-quality, error-free submissions

Research clients, competitors, and market trends to tailor proposals and highlight competitive advantages

Identify and address potential risks or challenges in proposal responses

Build strong relationships with internal teams to facilitate efficient information sharing and collaboration

Provide guidance and training to team members on proposal best practices and tools

Contact clients, potential customers, GCs, ECs, vendors, and related for clarifications and information required in order to submit accurate and winning proposals

Identify and reach out to potential subcontractors or vendors for quotes and necessary information

Evaluate and integrate subcontractor and vendor responses into proposal documents

Ensure subcontractor deliverables align with the overall proposal strategy and compliance requirements

Follow up on submitted information, develop and maintain professional relationships with a wide range of industry partners

Follow-up on submitted information as a tool for improving competitive responses for future opportunities as well as for maximizing customer service

Attend internal and external meetings and develop presentations when necessary

Achieve and maintain productivity, quality, and performance standards to meet KPIs

Highly organized, motivated, detail-oriented, ability to work independently and as a team member

Successful experience managing multiple bids, RFIs, and related documents

Understand and effectively interface with multiple clients and their respective teams

Review, monitor, and improve existing processes and interactions with clients

Embrace strong work ethics personally, within company and client teams Qualifications:

Bachelor's degree in English, Communications, Business, Marketing, or a related field

Proven experience in proposal writing, RFP/RFI responses, or a similar role

Exceptional written and verbal communication skills

Strong organizational skills with the ability to manage multiple deadlines

Proficiency in Microsoft Office Suite and proposal management tools

Attention to detail and a commitment to delivering high-quality work

Ability to read & understand construction contracts & drawings

Ability to factor in all potential risk factors such as terrain, weather, labor availability, equipment availability, material availability & overall difficulty of the proposed work scope Preferred Skills:

Knowledge of the RFP/RFI process within the utility industry

Experience with graphic design or document formatting software for proposal aesthetics

Familiarity with RUS pricing

Experience with PowerBI Work Environment:

This individual for this role will work out of our Pataskala, OH office

Ability to work extended hours during critical proposal deadlines

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to communicate, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must occasionally lift and/or carry up to 20 pounds and occasionally push and/or pull up to 20 pounds. This position requires close vision. Must be able to meet

regular and predictable attendance standards.

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.

All applicants who are offered employment with Thayer Power & Communication Line Construction Co., LLC (TPC), will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with TPC Policy and state law.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, TPC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.