Facilities Coordinator (Printing)

Job Description

Contract 3-6 months could go longer. Onsite Monday - Friday.

Midtown

The Facilities Coordinator will assist and administer daily operations activities of the New York office.

Essential Functions

• Maintains production equipment including stocking of paper trays, unit calibrations, and

service technician calls.

• Performs printing, binding, custom covers as requested. Prints and reviews work orders

to ensure proper deliverables.

• Assists with reviewing materials produced to ensure company branding

standards, such as documents containing proper disclaimers and all products are

packaged to meet client expectations.

• Receives, distributes, and collects mail and packages; ensures shipping and

receiving deadlines are met.

• Maintains overall office appearance and readiness. This includes all areas of the

office; Open Office, Private Office, Conference and Breakout rooms, Pantry, Print,

Lobby and Elevator areas.

• Performs daily maintenance, cleans, and restocks all common areas,

maintaining adequate inventories of all supplies and re-ordering items when

necessary.

• Assists with minor assembly and installations including lightbulbs, hanging of

pictures, artwork and bulletin boards, fixture assembly, etc.

• Supports and partners on preparation, execution, and cleanup of all office events.

• Maintains good business relations with vendors.

• Cleans mailroom, organize storage space and taking inventory of supplies to replenish

as necessary.

• Displays good working knowledge of facilities maintenance environment.

• Gains exposure to AV infrastructure and helps with troubleshooting issues and

other routine tasks related to conference room AV and video conferencing tools.

• Assists with updating and or removing access control credentials on the S2

Security System.

• Support users with installing Blue Diamond Mobility access.

• Administers user accounts in ACO.

Education and Qualifications

• 1+ years of experience printing and shipping.

Experience, Skills and Competencies Required

• Strong communication and interpersonal skills

• Strong time management skills, organizational skills, work ethic, initiative, sense of

urgency, and attention to detail.

• Self-motivated with the ability to manage multiple tasks and effectively meet

deadlines.

• Workstation setup including all user peripherals.

• Advanced knowledge of facilities machines and equipment

• Basic Operations of AV infrastructures and office equipment

• Basic Proficiency in all areas of MS Office and related work tools

Full-time