Finance Manager

Job Description

POSITION DESCRIPTION

Title

Finance Manager

Function

Administration

Department

Finance

Pay Range

$90,000 - $105,000 Exempt, Full-time

Reports To

Chief Financial Officer

Join a purpose-driven organization at the forefront of addressing homelessness and creating transformative change. The Finance Manager oversees the organization's financial operations, including budgeting, forecasting, financial analysis, and compliance with all fiscal regulations. Provides strategic financial insight to leadership to guide decision-making and resource allocation.

Like all CSB staff members, the individual in this role fosters an atmosphere of dignity, respect, and inclusivity, adhering to CSB’s Code of Conduct. They ensure equitable treatment of all individuals, regardless of race, religion, color, national origin, ethnicity, ancestry, sex, sexual orientation, gender identity or expression, age, disability, veteran status, familial status, or socio-economic background.

Minimum Qualifications

Alignment with the organization’s mission and values.

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

5 or more years of progressively responsible accounting experience required, with demonstrated ability to manage complex financial operations.

Supervisory or team leadership experience preferred, including mentoring or overseeing accounting staff.

CPA (Certified Public Accountant) or CMA (Certified Management Accountant) designation preferred but not required.

Experience in a nonprofit, governmental, or system-level organization preferred, especially familiarity with funder compliance, grants management, and restricted funding.

Strong working knowledge of financial software systems, budgeting, audit preparation, and internal controls.

Strong organizational, communication, and process improvement skill.

Why Join Us?

Step into a pivotal role at the core of our mission-driven organization. You’ll enjoy a dynamic, purpose-filled work environment, competitive compensation, and a supportive culture that values professional growth, innovation, and meaningful change.

We prioritize your well-being with comprehensive benefits, including medical, prescription, dental, vision, life, and disability insurance. We also offer a 401(k)-retirement plan with employer contributions, pre-tax savings options, paid leave, and more to support a balanced and fulfilling career.

Key Responsibilities

Financial Management and Reporting Oversight

Leads core financial management activities for the agency, ensuring the accurate and timely recording of transactions, submission of required reports, and the integrity of CSB’s internal control systems.

Develops deep expertise in CSB’s financial systems, including accounting, banking, housing, fundraising, and payroll platforms.

Designs and maintains financial reports using the accounting system’s report writer to meet funder, leadership, and agency needs.

Oversees training for staff on report usage and maintains an organized inventory of active reports and templates.

Supervises the staff accountant and other assigned staff, ensuring effective management of daily accounting transactions and processes.

Accounting Operations and Transaction Oversight

Oversees the efficient execution of daily and periodic accounting operations, maintaining accuracy, timeliness, and compliance across all financial transactions.

Reviews and posts accounts payable invoices entered into the accounting system regularly.

Posts payables for grants, direct cash assistance (DCA), unified funding agency (UFA), accounts payable, and housing-related sessions after review by Finance team members.

Conducts weekly cash flow analyses before check runs to verify sufficient liquidity.

Coordinates disbursement entry activities in partnership with the Staff Accountant.

Coordinates processing of UFA invoices so that ACHs are released by the deadline and revenues are recorded in the accounting system.

Manages timely processing of UFA invoices to ensure ACH (Automated Clearing House) disbursements and revenue recognition are completed by required deadlines.

Releases approved ACH import files in the online banking platform for general, accounts payable, rental assistance, and utility vendors.

Monitors and reconciles transactions in the HUD (Housing and Urban Development) bank account to ensure accuracy and accountability.

Reviews weekly cash receipt entries completed by the Staff Accountant for quality and accuracy.

Serves as backup for uploading positive pay files to the banking system following check runs.

Prepares bi-weekly payroll journal entries and allocation schedules using ADP (payroll system) reports, ensuring accurate funding source attribution.

Prepares and reviews monthly journal entries, including those related to revenue recognition, deferred revenue, and other adjustments.

Reconciles general ledger, accounts receivable, and accounts payable balances, coordinating corrections as needed.

Reviews and posts corrections from Staff Accountant's monthly pledge receivables reconciliation between Raiser’s Edge and MIP (accounting system).

Oversees grants receivable monitoring through aged receivables reviews and collaborates with the Grants Management + Compliance Team to resolve outstanding funder invoices.

Assists with monitoring, reviewing and updating weekly cash availability report.

Financial Reporting and Compliance

Prepares and oversees the timely and accurate completion of monthly and quarterly financial statements, funder reports, and internal management reports.

Ensures all reporting deadlines are met.

Ensures invoices and supporting documentation are accurate, complete, and aligned with funder and organizational requirements.

Collaborates with staff to verify financial data, troubleshoot discrepancies, and continuously improve reporting processes.

Financial Data Analysis and Reconciliation

Conducts and oversees monthly and quarterly financial analytics to ensure accuracy, integrity, and alignment of accounting system data across projects and funding sources.

Reviews project-level financial reports monthly to ensure accuracy prior to distribution to project leads.

Collaborates with the Direct Cash Assistance (DCA) Program Manager to investigate and reconcile discrepancies between the Homeless Management Information System (HMIS) and the accounting system.

Leads quarterly revenue analysis to confirm correct account coding, donor restriction classifications, and fund allocation status.

Updates and reconciles DCA and Grants Payable tracking sheets to resolve coding variances and ensure accurate reporting by funding source and project.

Grant and Budget Support

Supports the Grants Management + Compliance team regarding funder invoicing and leverage reports when needed.

Reviews and analyzes funder code activity in MIP to ensure correct usage of funds.

Enters the annual budget and all budget amendments in the accounting system.

Assists with preparing public and private grant data analyses and reports.

Payroll and Benefits Accounting

Creates and maintains monthly insurance benefit allocation spreadsheets. These include health, dental/vision, short- and long-term disability, and life insurance.

Audit, Controls, and Banking Operations

Leads assigned activities in the annual financial statement audit, including coordinating year-end close, recording accruals, depreciation, reconciliations, banking confirms, and preparing audit schedules in accordance with external auditor timelines.

Assists with managing banking activities, including establishing ACH IDs, monitoring cash flow and bank transfers, overseeing positive pay and ACH exceptions, and addressing outstanding checks.

Maintains the fixed asset inventory for the CSB-owned buildings and performs the annual inventory review.

Contributes to the ongoing establishment and maintenance of internal controls to safeguard organizational assets and ensure fiscal compliance.

Team Collaboration and Operational Support

Provides backup support to the Staff Accountant and other finance team members as needed to ensure continuity of operations.

Performs other duties and special projects as assigned to support the Finance Department and cross-functional priorities.

Key Leadership Competencies

Integrity and Trust: Earns trust through integrity and transparency, consistently acting with honesty and professionalism in all interactions.

Strategic Prioritization: Prioritizes what matters most, focusing time and resources on high-impact activities and empowering others to do the same.

Financial and Technical Expertise: Brings deep functional and technical expertise, applying sound judgment and financial acumen to deliver results at a high level of excellence.

Decisive Problem Solving: Makes timely, well-informed decisions, even under pressure or with tight deadlines, balancing risk and accountability.

Operational Efficiency: Drives operational efficiency, streamlining complex financial and administrative processes to enhance accuracy, compliance, and productivity.

Skills, Knowledge, and Abilities

Accounting and Financial Expertise: Brings deep knowledge of GAAP and nonprofit accounting standards, with hands-on experience in core accounting functions such as accounts payable, receivable, and payroll, as well as strong capabilities in budgeting, forecasting, financial analysis, and funder reporting.

Systems and Technology Proficiency: Demonstrates intermediate to advanced mastery of Microsoft Office, especially Excel, and is adept at using automated accounting systems, financial reporting tools, and integrated software platforms to support and optimize finance operations.

Cash and Banking Operations: Possesses strong understanding of banking systems, cash flow monitoring, ACH processes, and positive pay, with experience executing transactions and managing liquidity in alignment with agency needs.

Project Ownership and Execution: Independently leads complex financial projects from planning through execution, with a track record of improving processes, meeting deadlines, and managing priorities with minimal supervision.

Analytical and Quantitative Skills: Applies strong analytical reasoning and attention to detail to financial modeling, reconciliations, and compliance activities, ensuring accurate and actionable data for internal and external stakeholders.

Communication and Collaboration: Communicates financial information clearly across diverse audiences, translating data into insights, building trust through consistent collaboration, and working effectively with cross-functional teams.

Physical and Mental Demands

Driven and Adaptable: Brings a high energy level and thrives in a fast-paced, dynamic environment. Manages multiple priorities while maintaining accuracy and professionalism.

Credible and Decisive: Establishes trust and credibility quickly. Makes sound decisions while aligning with the agency’s mission, values, and priorities.

Fast Learner and Systems Thinker: Quickly grasps complex financial processes and systems, with the capacity to lead and continuously improve finance operations.

Interpersonal Maturity: Builds strong working relationships across diverse teams; demonstrates tact, flexibility, and emotional intelligence in varied situations.

Skilled Multitasker: Effectively manages and oversees multiple concurrent projects, ensuring timely and accurate outcomes without sacrificing quality.

Full-time