Correction Records Sentence Computation/Release Officer BOSC

Schedule: Full-time

This posting is for BOSC

Job Duties:

Requires considerable knowledge of records management in order to maintain and update inmate files in the DOTS/DOTS Portal computer system by computing and posting inmate sentences, additional sentences, earned credit, jail time credit, prior prison credit and parole eligibility

Processes admission documents of all inmates entering Department of Rehabilitation and Correction by reviewing court records for accuracy and missing information

Maintains correspondence with other agencies and courts for verification of documents and inquiries

Reviews inmate records to ensure release of inmate from prison is appropriate

Reviews records for compliance with registration laws and DNA testing requirements

Operates Offender Watch and computer terminals to receive and transmit confidential information

Research LEADS for pending warrants and detainers

Coordinates pickup arrangements with detaining authorities

Obtains reporting instructions for inmates being released under supervision

Adjusts certified release date by earned credit to justify correct release date

Enters TC and parole release dates as directed

Prepares release of authorization documents for supervisory approval

Ensures release authorizations are provided to the prisons for timely release of inmates

Enters information in the DOTS Portal and updates and corrects as needed

Runs various reports in DOTS Portal and Microsoft software

Maintains inmate Legal Files by updating the file with accurate information, filing all incoming documents and comparing release date to ensure accuracy

Maintains and updates inmate records by scanning information to OnBase document management system

Enters information into DOTS Portal as needed

Enters appropriate status and reason codes into DOTS Portal

Maintains correspondence with other agencies and responds to kites/inmate inquiries

Opens, sorts, and distributes mail

Completes other bureau functions as assigned

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 12 mos. trg. or 12 mos. exp. in processing, reviewing & preparation of adult correctional inmate or juvenile offender records & applicable state &/or departmental procedures, rules & laws.

-Or 9 mos. exp. as a Correction Records Management Officer, 63231.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management