Administrative Professional 1

Schedule: Full-time

The Job Opportunity and Duties…

Provides general secretarial assistance by performing routine administrative tasks

Acts as receptionist, answers telephones and screen calls and visitors

Open and distribute mail

Maintains files and retrieves information

Composes and answers routine correspondence inquiries

Answer questions and fill requests in areas not requiring personal attention of the Chief of Labor Relations and staff

Reserves conference rooms for meetings, notify individuals involved

Gathers data for special projects, prepares reports both monthly and by request

Establishes logging and follow-up systems

Processes disciplines including entering into database, keeping database current, monitoring deadlines

Processes investigations (including entering database, keeping investigation log current, monitoring deadlines)

Maintains Labor files, including the MOU/LOA database

Types accurate notes of audio recordings

Attend meetings, training and conferences

May give presentations and conduct training

Responds both verbally and in writing to questions and concerns

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services