Administrative Assistant

-Flexible working options

-Opportunity to make a positive impact

-Role involving team management opportunities

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The Job

We’re looking for an Administrative Assistant who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The Administrative Assistant will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Responsibilities

Answer phones and greet visitors

Schedule appointments and maintain calendars

Schedule and coordinate meetings

Collate and distribute mail

Prepare communications such as memos, emails, invoices, reports and other correspondence

Write and edit communications, from letters to reports and documents

Create and maintain filing systems, both electronic and physical

Coordinate and organize office activities

Oversee stock of office supplies

Greet visitors at office

Coordinate inbound and outbound office calls and shipments

Support HR in scheduling meetings, interviews and transport

Ideal Candidate

You have at least 1 year experience within a Admin Assistant or Data Entry role, ideally within the Retail, Professional Services and Internet industry.

You are organised and have good interpersonal skills.

You have good computer skills ( MS Word, Excel, Powerpoint).

You are a strong team player who can manage multiple stakeholders

You are a self-starter and demonstrate a high level of resilience

You pay strong attention to detail and deliver work that is of a high standard