Grant Accountant

Under the direction of the CFO, the Grant Accountant will be responsible for implementing accounting, reporting, compliance, and analytical processes for assigned government grants awarded to PL. Additional responsibilities include acting as the primary liaison with PL’s external auditors for assigned grants throughout the Single Audit, meeting required deadlines for grant reporting, ensuring accuracy, and fulfilling compliance requirements of the Federal Grant process.

Qualifications

Bachelor’s degree in Accounting, Finance, or related field of study required.

Minimum of five (5) years of experience in general accounting, financial reporting, or auditing required or;

Minimum of three (3) years of experience in accounting for Federal grant tracking, compliance, applying GASB accounting standards, and researching government regulations required.

Certified Public Accountant (CPA) preferred.

Supervisory Responsibilities

This position does not include any supervisory responsibilities.

Essential Job Functions

Research, analyze, and prepare a variety of financial and governance reports related to state and federal government grants and private foundations. Prepare and review non-labor expenses for grant reimbursement requests. Monitor adherence to deadlines for submission of time/labor expense. Compile and review all non-labor expenses to be charged to the grant and review supporting documentation for allowability of expenses. Prepare reimbursement requests to the grantor for review.

Prepare all work with accuracy and in accordance with Single Audit regulations to support monthly, quarterly or annual reporting and drawdown schedules for federal funds. Meet deadlines for reporting allowing time for appropriate reviews.

Ensure accounts receivable are accurate and reconciled monthly. Participate in monthly A/R meetings to discuss outstanding items. Responsible for collection of all billings.

Ensure the accuracy of payroll reports for billing purposes.

Review budget to actual expenses to analyze expenditures and over/under spending.

Act as key contact and customer service provider for senior management, program managers, procurement, and directors for the assigned grant(s).

Review expense disbursements on a daily or weekly basis for proper account coding and communicate with grant staff and management to ensure expenses are recorded correctly.

Maintain communication with grant and program managers for assigned grants. Teach periodic training classes for grant staff on appropriate reporting of (1) time and effort; and (2) travel and business expenses.

Ensure accuracy and timeliness of all data and deadlines of the assigned grant program, and interface with PL's external auditors on assigned grants. Maintain understanding and apply new or rev ised federal and other grant requirements and regulations when issued.

Assist with oversight and ensure PL meets regulatory requirements as directed by CFR 200/Compliance Supplement. Prepare audit work papers as requested for internal and external government audits.

Performs other duties as assigned by supervisor and agency leadership.

Requirements

Knowledge, Skills & Abilities

Knowledge of the principles and practices of governmental accounting, as promulgated by the Governmental Accounting Standards Board (GASB), government regulations and requirements in accounting procedures, and the ability to apply to PL policies and work environment.

Ability to perform research of technical governmental regulations and requirements.

Comprehensive skills with automated accounting package and Microsoft Office including Excel and Word. Blackbaud is a plus.

Comprehensive skills in planning projects and working against deadlines to provide end products.

Ability to analyze financial data and interpret it into narrative form.

Basic knowledge of completing an annual audit.

Ability to balance multiple projects against competing deadlines.

Excellent in oral and written communications with the ability to communicate with all levels of PL staff.

Ability to think logically and grasp challenging opportunities.

Provide excellent, timely, and effective customer service.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger/handle/feel. Occasionally required to stand and walk. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required: close and color vision. Work in a non-smoking environment.

Special Conditions

Maintain a valid driver's license and a good driving record with an appropriate level of insurance. Ability to travel from administrative headquarters to all sites on a regular basis.