Administrative Assistant

Position Summary: Administrative Assistant

Administrative Assistant will be required to perform both document production and administrative support to partners and associates in varied practices within the Firm.

Reporting Structure:

The administrative assistants report directly to the Secretarial and Word Processing Manager.

Principal Duties and Responsibilities:

• Protect firm and client confidentiality

• Heavy maintenance of Outlook Contacts and Calendar

• Ability to schedule Microsoft Teams conference calls and meetings internally and externally

• Telephone support to paired attorneys

• Proactive monitoring and response to senior partner’s incoming mail both electronic and physical

• Attorney time entry (3E Workspace)

• Client onboarding (InTapp new matter memos/engagement letter templates)

• Client billing (3E Cosine Proforma)

• Processing of expense reports and invoices through Chrome River

• Travel arrangements both domestic and international

• Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.)

Position Specific Skills and Requirements:

• Solid organizational skills and electronic record-keeping (iManage Work)

• Strong proofreading skills with attention to detail

• Superior soft skills

• Effective written and verbal communication

• Adaptability and flexibility (accommodate the changing needs of the Firm)

• Ability to work well under pressure and meet deadlines in a timely fashion

• Strength in problem solving

• Strong work ethic

• Positive attitude and team player

Education and General Requirements:

• Bachelor’s degree, preferred

• Proficiency in Word, Excel, Adobe Acrobat and PowerPoint

• DeskSite document management, a plus

• Preferred experience, 3-5 years

Hybrid job.