Associate III-Data Entry

Classified - Position - Associate III

Job Number

Start Date

Open Date 05/21/2025

Closing Date

Job Description

POSITION TITLE : ASSOCIATE III REPORTS TO: SENIOR SUPERVISOR

OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 410/107

JOB SUMMARY:

Receives and routes incoming telephone calls to the Central Administration Office of the School Board and provides assistance to visitors; performs responsible clerical work; does related work as required. Work is performed under the regular supervision of Human Resources Specialists.

ESSENTIAL DUTIES:

Enters transactions into the MUNIS system;

Answers applicant questions;

Point of contact for substitute management system;

Operates standard office and personal computer equipment;

Conducts new hire pre-boarding and on-boarding ;

Performs general office duties under the direction of the Specialist;

Directs concerns to the appropriate individuals or offices by following the Chain of Command policy;

Provides employees with forms needed to transact business at the Central Office;

Maintains permanent record cards;

Maintains and updates filing system as needed;

Assists with recruitment registration and scheduling;

Assists with annual programs, such as Teacher of the Year Banquet, Retirement Banquet and United Way

Notifies building maintenance when necessary;

Receives and records accurate messages, ensuring that messages of a critical nature are forwarded in a timely manner;

Serves as backup Receptionist by greeting visitors and referring to the appropriate person;

Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience. Human Resources experience preferred.

APPLICATION PROCEDURE:

All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Hourly Rate Range $18.35 minimum

Effective Date 05/27/25

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