Absence and Vocational Services Senior Coordinator

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Job Title:

Absence and Vocational Services Senior Coordinator

Department:

Human Resources Benefits

Position Discription

Manages and oversees all Family and Medical Leave (FML) of Absence requests. Provides empathetic support and assistance to faculty and staff working through serious health conditions, birth or adoptive events and/or family medical or military situations. Determines eligibility for Leave of Absence programs, provides information, referrals and linkage to internal and external resources. Serves as subject matter expert on FML regulations, requirements and procedures. Communicates sensitive/private information with various stakeholders in a confidential and compliant manner. Interprets and applies federal and state leave of absence laws, union contracts, and university leave of absence policies (FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.)

Responsibility

Utilizes industry knowledge and experience to ensure University compliance with Family and Medical Leave regulations

Confidentiality communicates with departments, physicians/medical providers and employees about private and/or sensitive medical information

Utilizes multiple technology solutions to maintain a complete case record, ensure accurate leave and time off approvals and time entries and complete work tasks (including case management and claims management databases, HRIS and timekeeping systems)

Initiates leave of absence processes, reviews medical documentation, determines employee eligibility within required time frames

Creates and communicates approvals, denials, leave extensions, and other important information regarding leaves of absence

Guides and assists employees on all matters regarding leaves of absence

Collaborates and consults with parties to the claim including employees, departments, Employee and Labor Relations, HR Consultants, the ADA Office, and external suppliers to move claims toward resolution

Utilizes independent judgment within general guidelines to approve or deny Family and Medical Leaves of Absence requests based on relevant medical information

Coordinates and organizes all medical information and ensures that employee privacy guidelines are closely monitored and effectively executed

Collaborate with internal IAMVS partners to coordinate leaves of absence with workers compensation claims, disability claims, accommodation requests and transitional work situations

80%

Manages Military and Family and Medical Leaves of Absence (FML) pursuant to the Family and Medical Leave and USERRA regulations and University policies

Determines employee eligibility within required timeframes

Initiates, receives, reviews, and tracks leaves of absence

Communicates approvals, denials, leave extensions, and other important leave related information

Creates and maintains leave of absence files and databases to ensure accurate records

Utilizes independent judgment to approve or deny leave cases based on relevant medical information

Coordinates and organizes all medical information and ensures employee privacy guidelines are closely monitored and effectively executed

20%

Collaborates with colleagues to resolve challenging leave and disability situations

In coordination with IAMVS colleagues, provides education and training to University and Medical Center departments; serves as subject matter expert and resource for all Family and Medical Leave issues

Required qualifications

Bachelor’s degree or 2 years of relevant experience required

Preferred Qualifications

3-4 years of relevant experience preferred

Area Specific Knowledge in Absence Managment and Disibility Managment

Keen Attention to Detail

Experience in Customer Service

Hiring range is $21.00 - $25.00/hr.

*The offer for this position will fall within this range based on internal equity, the unit’s available budget, and the candidate’s qualifications.

Additional Information:

Location:

Gateway C (0863)

Position Type:

Regular

Scheduled Hours:

40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.

R128580