HR Representative / Office Administrator

Job Description

JOB FUNCTION: This dual-role position is responsible for supporting core HR functions such as recruiting, onboarding, employee relations, and benefits coordination while also managing day-to-day office operations to ensure a productive and welcoming environment.

JOB DUTIES:

Human Resources Duties

Support the recruitment process, including reviewing resumes, coordinating interviews, and running background and pre-employment drug tests.

Assist in the onboarding and offboarding process for employees.

Maintain employee records and ensure payroll data is accurate and up-to-date.

Help coordinate benefits administration, open enrollment, and employee communication.

Provide general support for employee relations matters, escalating to HR leadership as needed.

Support performance review tracking and training coordination.

Review weekly timecards and vacation requests for submittal to payroll for processing.

Ensure compliance with federal, state, and local employment laws and company policies.

Office Administration Duties

Manage office supplies and equipment, placing orders and tracking inventory.

Greet and assist visitors and serve as the main point of contact for general office inquiries.

Coordinate company events, meetings, and internal communications.

Review incoming invoices and match with packing slips to ensure accuracy.

Manage and coordinate employee uniform program through Cintas.

Utilize ERP system to upload documents and place purchase orders with vendors.

KNOWLEDGE & SKILLS:

Strong knowledge of HR practices and employment regulations.

Proficiency in Microsoft 365 Products.

Ability to maintain confidentiality and handle sensitive information

Detail-oriented with strong organizational and multitasking abilities

Excellent written and verbal communication skills, with a strong attention to detail.

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

EDUCATION & EXPERIENCE:

Bachelor's degree in Accounting, Finance, or related field.

2+ years of experience in HR and/or office administration.

PHYSICAL REQUIREMENTS:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15lbs at times (e.g., files, office supplies).

Ability to move throughout the office to access files, printers, and other equipment.

Visual acuity required for viewing computer screens and reading printed documents.

Full-time