Program Assistant

Job Description

University located in midtown Manhattan, is seeking a Program Assistant. This is a long-term temporary role with potential for Temporary-to-Direct Hire. This position will be fully onsite, and the hours are Monday through Thursday, 9:00am - 5:30pm, and Fridays from 9:00am - 2:30pm.

Responsibilities:

Serve as the main point of contact for incoming and continuing students.

Provide daily monitoring to ensure compliance with accreditation standards.

Create and maintain a variety of confidential and sensitive data such as academic student records, faculty files, and teaching evaluations.

Collect and maintain clinical faculty credentials.

Assist the program with the management of purchasing requests (price negotiations, issue purchase orders, contract management, invoice submission, etc.), classroom requests, conference travel, and faculty reimbursements.

Assist with evaluating and updating program handbooks, student course registration, monitor progress towards degree completion, track registration holds, and serve as liaison to all university offices.

Support planning and execution of events such as assisting with orientation, graduation, and pinning ceremonies and Interprofessional Education activities

Schedule and coordinate student appointments with Deans and Senior Faculty, ensuring timely communication and accurate calendar management.

Participate in student recruitment and retention initiatives.

Please have:

3+ years' experience in higher education/medical education programs

Experience with Compliance Management/Background Screening systems