Business Office Manager

Purpose:

To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.

ESSENTIAL FUNCTIONS

Job Functions:

Supervise and direct reception staff and van driver

Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed

Maintain files on employee medical insurance

Responsible for payroll processing, including maintaining record of employee sick and vacations time

Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees

Research any questions regarding personnel and human resources

Maintain resident's admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents

Update and maintain current file of community Policies and Procedures

Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc...

Maintain updated records of all Certificate of Insurance

Serve on and participate in various committees in and outside the Community as appointed by the Executive Director

Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses

Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures

Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs

Participate as a Manager on Duty during assigned weekends

Any other tasks, assignments, projects or requests as deemed by management Qualifications:

Must be 18 years of age or older

Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices

Must have knowledge of office machines and equipment and be computer literate

Must read, write, speak and understand English

Must have satisfactory credit check

Previous experience or completion of appropriate training program

Patience, tact, enthusiasm and positive attitude toward the elderly

Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds

Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing