Accountant

Job Description

· Specific Job Duties:

Performs general cost accounting and other related duties in the accounting department.

· Prepares periodic (monthly) balance sheets reconciliations of all accounts.

· Maintains the general ledger.

· Sets up Sales Orders, purchase orders, codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.

· Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.

· Reconciles customer accounts and manages accounts receivable collections.

· Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.

· Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.

· Files required tax forms with federal, state, and local government agencies.

· As appropriate, coordinates with software vendor to maintain accounting software system; recommends updates to enhance the accounting software.

· Update daily accounting and business files, save bills that come in via email.

· Reconcile credit card settlements and online payments

· Route all invoices for approval. Ensure account coding is accurate and all invoices are entered into AP on a timely basis.

· Post and apply all checks on property and keep an accurate check log.

· Verify that purchasing procedures are followed to include review and audit of purchase order price compared to invoice price & purchase order quantity is accurate as compared to quantity received.

· Manage Accounts Receivable billing and collections to include creating sales invoices, issuing credit memo, applying credits, and maintaining accuracy of all AR accounts.

· Manage Aged AR to less than Net 45 Days Outstanding on average, dependent upon customer terms.

- Required to use the phone and speak with customers and vendors

· Set up new customer and vendor accounts with full information, for tax (1099) compliance

· Respond to all vendor inquiries and reconcile vendor statements to ensure the Accounting department receives all inquiries & statements.

· Scan mailed invoices, customer checks and post accordingly.

· Sort and distribute incoming mail as assigned

- Ship products to customers, using Shopify and Carrier websites

· Prepare weekly aged payables cash request

· Process Bill Pays, ACH and Wire Payments to vendors.

· 1099 maintenance as assigned

· Reconcile vendor statements, research and correct discrepancies of assigned vendors

· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

· Comply with Company’ Accounting financial policies and procedures.

· Provide Information regarding analysis of financials as requested.

· Responsible for Year End (1099s, stale checks, clean AP & AR reports)

- Responsible for monthly upkeep in bill.com, clearing out bills paid outside of the app

· Other and all duties, projects, and tasks as assigned by employee’s manager.

Qualifications and Education Requirements

· 1-5 years in accounting

· Extensive knowledge of general financial accounting, cost accounting and inventory.

· Understanding of and ability to adhere to generally accepted accounting principles.

· Highly proficient with accounting software.

· Excellent organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to perform mathematical computations

· Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skill, data analysis and multi-tasking skills

· Bachelor’s degree in accounting or related field preferred.

Required Skills and Competencies

· Strong communication skills

· Well-organized and ability to multitask

· Demonstrable coordination skills/Ability to navigate working groups and coordinate and collaborate

· Ability to tie objectives to actions

· Ability to build plans and execute with some autonomy

· Results-driven

· Proficient skills and knowledge of Microsoft Office products, including advanced Excel.

· Experience with QuickBooks and Bill.com and the ability to learn new software as needed.

· Excellent interpersonal skills and the ability to interact with others and work in a professional team environment

- Entrepreneurial spirit, willing to help with tasks business wide.

Safety and risk management

· Understands and follows safety and security procedures

· Practices preventative safety procedures as set forth by the company

· Reports all accidents and incidents immediately to Management

· Uses only equipment trained to use and operates all equipment in a safe manner

· Reports all potential high-risk areas and safety concerns to the Safety Manager

Physical demands and work environment

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 30 pounds at times.

Full-time