Fiscal Analyst 4 - Student Financials

Since opening its doors in 1965, Tacoma Community College has provided a high-quality, affordable education to more than 500,000 people. Serving Tacoma, Gig Harbor, the Key Peninsula, online students and the women’s prisons, TCC educates about 11,000 students annually. Many TCC students are the first in their families to attend college, 58 percent receive financial aid, 13 percent have children, 42 percent are students of color, and 48 percent work while attending school. TCC has two campuses, the main campus in Tacoma and another in Gig Harbor. Situated northwest of Tacoma across the Narrows Bridge, the Gig Harbor campus offers credit and non-credit courses.

TCC is committed to developing and sustaining a vibrant educational environment where all students can thrive by providing educational opportunities such as learning communities, honors programming, undergraduate student research, bachelor of applied science degrees, and study abroad. TCC is committed to student success, and promotes innovation to help students. TCC is one of 67 colleges selected nationally to participate in the Department of Education’s Second Chance Pell pilot program, providing access to education for incarcerated individuals. Designated a Military Friendly College®, TCC is proud to serve Pierce County’s military community. In fall 2018, the college opened a food pantry on campus to support students experiencing food insecurity and was recognized by the Harvard Kennedy School for its College Housing Assistance Program, a community partnership that helps students access affordable housing.

Position Summary

The Student Financials Fiscal Analyst 4 is responsible for College student financial services accounting, and reconciliation from Campus Solutions/Student Financials pillar to the General Ledger in the Finance pillar in accordance with Generally Accepted Accounting Principles, state and federal regulations, and related college policies and procedures for such items as tuition calculations, accounts receivable, and financial aid disbursements.

Reporting to the Director of Finance, the Student Financials Fiscal Analyst provides leadership and direction in the operations, maintenance and improvement of student financial services including cashiering, third party contracts receivable, and collections of delinquent student accounts.

Essential Functions

Analyze complex financial and statistical data, and complex financial reports including fiscal year-end closing process, audit preparation, and reconcile monthly, quarterly and annual financial reports for student financials and financial aid ensuring proper accounting techniques and controls are used. Initiate and develop fiscal management reports as required for effective accounting and management practices.

Acts as a liaison with the State Board for Community and Technical Colleges (SBCTC) and other departments such as Enrollment Services, Financial Aid, Continuing Education, and the other areas of Financial Services including Procure to Pay and Cash Management.

Recommend and implement fiscal policies, and procedures representing best business practices in student financial functions utilizing relevant technological changes to enhance productivity, business processes and reporting.

Direct and manage college student financials functions and activities including 1098T reporting, general ledger reconciliation/interface and accounts receivable in PeopleSoft. Responsible for reconciling student financials to the general ledger including but not limited to: financial aid awarding, grant awarding, third party contracts, payments, waivers and refunds.

Manage and maintain an effective system of internal control and documentation to provide reasonable assurance that risk assessments and necessary evaluative processes have been performed monthly and annually.

Manage the fiscal and accounting system controls to meet standards and requirements of state, federal, and other regulations. Implement and maintain adequate controls. Maintain system tables and structure, ensuring fiscal integrity of data and provide required accurate state and federal reports.

Revise, formulate, and implement business systems and procedures pertaining to accounting, business management and other areas in Student Financials.

Plan, develop and implement fiscal reports designed to enhance effectiveness, control expenditures, provide needed services, and assure conformance with the laws and public policies;

Manage student financial projects such as implementation of new systems or processes; Provide student financial consultation and advice to stakeholders;

Coordinate and communicate student financial procedures and determine methods for improving procedures and services;

Supervise the maintenance and fiscal integrity of the automated software system.

Perform related duties and responsibilities as assigned.