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SLS Assistant Coordinator

Pathway to Choices Inc.
San Rafael, CA
January 13, 2022


Pathway to Choices Inc.

Job Description



Reports To: Director

Pay Range: $20.00 per hour


Prepared Date: February 21,2020


Provides instruction and support to Developmentally Disabled (client) adults, and supervision and training to staff, while following the Pathway to Choices (Agency) philosophy. Assists in payroll process when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Follow, exemplify, and actively teach Agency philosophy and Mission.

Actively advocate for clients’ rights, requests, concerns, etc., by communicating with supervisor and other stakeholders.

Drive or assist client in arranging transportation, depending on client’s needs.

Train, schedule, coordinate and supervise Personal Attendant/IHSS staff & as needed to assist the clients.

Create and monitor schedules, chore lists, and other tools for Personal Attendants/IHSS staff to perform successfully and to ensure that all client needs are met.

Follow and consistently implement the Agency feedback/disciplinary process.

Ensure all Personal Attendant/IHSS shifts are filled for assigned clients by appropriate staff.

Follow all agency policies as well as ensure that Personal Attendant/IHSS staffs are aware of and adhere to all agency policies, including required training.

Delegate appropriate tasks to Personal Attendant/IHSS staff according to individual ability and company policies and procedures.

Utilize Universal Precautions at ALL times.

Coordinate client health and medical needs (i.e.: ordering medications/refills, scheduling and attending medical appointments, developing/maintaining Medication Administration Records, ensuring needed adaptive equipment is ordered/maintained, etc.).

Report to supervisor immediately any decline in client’s health, problems with medications, changes in behavior, and any condition that threatens the client’s ability to live as independently as possible.

Possess ability to correctly and safely utilize all mobility, adaptive, and medical equipment/devices and the ability to effectively train staff accordingly.

Complete all required paperwork accurately and submit to supervisor by scheduled due dates, including but not limited to daily case notes, monthly progress notes, regional center timecards, supervisor notes, special incident reports, monthly financial/medical logs, timecards, verified/signed Personal Attendant/IHSS staff timecards, APS reports, roommate agreements, client face sheets, etc.

Create and maintain client home communication logs (“White Binder”).

Review and respond to voice mail on daily basis.

Review and respond to email each time you are in office.

Communicate professionally, accurately, and consistently with clients, staff, supervisors, coworkers, case managers, medical professional, families, conservators, payees, and any other stakeholders.

Maintain a professional appearance, as dictated by company policy, at all times.

Utilize proper procedure for time off requests or missing work.

Attend and participate at all meetings as required.

Consistently arrive on time for all appointments and meetings.

Report any suspected incidents of suspected abuse of any type or denial of client rights immediately.

Report any work related injury or illness to Human Resources immediately.

Maintain a positive work environment.

Ask for help when needed to avoid unnecessary problems.

File/organize clients’ paperwork as needed.

Assist in payroll process as needed (check time sheets, make sure hours are accurate and matches schedule, call staff regarding any issues or questions on time sheet, enter hours on excel spreadsheet,).


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.


Possess High School diploma or GED.

One-year experience with Developmentally Disabled or related field, or college degree in related field.

Previous supervisory experience.

Computer literacy/knowledge a must.


Ability to read and write in the English language, in order to perform essential duties.

Possess ASL skills or willingness and ability to learn ASL, in order to perform essential duties, if applicable.


Possess basic skills in mathematics, in order to successfully perform required paperwork such as budgets, timecards, medication administration records, etc.


Must possess driving record, valid California driver’s license, current auto insurance, registration and reliable transportation.

Must successfully complete agency Supervisor Training course.

Possess CPR, First Aid, and RESPECT certifications within first three months of employment. Must maintain same certifications throughout employment with Agency.

Must be cleared through ADP System (background investigation).


Treat everyone with respect and dignity.

Ability to successfully supervise a variety of different individuals.

Ability to analyze difficult situations and use good, professional judgment as to the appropriate course of action.

Ability to maintain strict confidentiality regarding client and staff situations.

Ability to maintain a professional demeanor during any situation.

Possess and demonstrate the willingness to grow, learn, and utilize new skills as needed.

Punctuality, flexibility, reliability, adaptability, creativity, patience, self-confidence, and trustworthiness.

Possess and utilize a clear understanding of Agency policies, philosophy, and Vision and Values.

Ability to work in stressful situations/environments.

Must be able to work with limited supervision.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Possess ability to:

Sit for long periods of time while working on computer terminal or performing essential functions.

Possess the ability to provide intervention during crisis situations, utilizing RESPECT principals.

Sit and stand for long periods of time while working with client.

Lift up to 80 pounds, utilizing proper lifting techniques.

Transfer and/or lift client, using various lifting techniques and devices.

Push/pull mobility devices, assist client in ambulation, transferring, repositioning, etc,

Manipulate medical/adaptive equipment and devices.

Kneel, crouch, squat, crawl, twist upper body, grasp, and run, in order to perform essential duties of this position.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Work indoors and outdoors in all types of weather conditions, dependant on client needs.

Work under conditions of chemical/toxic hazards, while working with cleaning supplies.

Work with household electrical items, such as vacuum, razor, toaster, etc.

Work under conditions of body fluids and body odors, while assisting client.

Work under conditions of possible assaultive behaviors of clients.

I understand that this job description, in part, governs my employment. I further understand that employment is at will, by Pathway to Choices Inc, and/or by the client’s choice.

Signed on date