1.To carry out the day to day administration of the front office, including attending to visitors/contractors.
2.Ensure proper filing of various registers at the front desk by visitors and staff as the case may be.
3.Ensure compliance of visitors/vendors rule on entering the office.
4.Answer all incoming calls and redirect them to the appropriate person.
5.Collect and distribute parcels and other mail
6.Answer inquiries regarding services and availability of the personnel
7.Send monthly report for the used office consumables in the warehouse.
8.To ensure the overalls for vendors/contractors are well dry-cleaned when need be.
9.Manage inventory of all office supplies and maintain an updated inventory list on a monthly basis.
10.Responsible for verifying all food vendors payment vis-à-vis the lunch list on a weekly basis.
11.Monitoring of Pool cars, Staff Bus and the Generator fuel consumption and send report to the SHuman Resource Dept on a monthly basis.
12.Processing of all local vendors Purchase Order (PO)
13.Report to the Human Resource Dept any maintenance that needs attention at the reception area.
•Ensure the company premises and environ is tidy and neat at all times.
• Ensure fumigation of the whole office quarterly.
•Ensure effective supervision and management of the reception.
•Daily supervision of the cleaners to ensure clean office and toilets at all times, including the weekly cleaning of all windows and removal of cobwebs.
INVENTORY & WAREHOUSE MANAGEMENT
•Inventory & Warehouse Management, ensure the warehouse/store is well arranged & management of items warehoused i.e. receive and issue store items arrange the store neatly, label all items clearly, conduct a monthly stock count, reconcile differences ( if any) within 24 hours of stock count.
•Monitoring consumables in transit to ensure their timely delivery.
•Procurement of fulfillment consumables
•Effective coordination of all drivers and arrangement for any weekend work.
•Timely renewal of all vehicle insurances, licenses, regular servicing and maintenance of all company vehicles.
•Ensure proper monitoring and recording of fuel consumptions for cars.
•Ensure the implementation of the Admin policies and procedures
•Timely collection and processing of recurrent bills for payment
•Execution of delegated departmental action point & any other duties as assigned by the Senior Admin Officer.
•Good attitude towards internal customer, promptness of service delivery & support for other departments
•Attendance of monthly departmental quality meetings.
key skills and Competencies
•Excellent technical skills
•Problem solving skills
•Team working skills
•Attention to details
•Understanding of the code, specification and regulations related to the payment card industry
•Administrative Management Skills
•Good numerical skills
•Strong attention to details
•Planning and organizing skills
•Ability to multitask.
Interested candidates should use the position they are applying for as the title of their email and send to on or before 14th January, 2021.
Candidates residing in Lekki - Ajah axis are encourage to apply.